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Posted General Ledger Transactions

Access this report using Reports>Transactions>Posted General Ledger Transactions.

Use this report to print accounting entries that have been posted. This report:

Provides an audit trail for internal use and for auditors.
Contains additional items, columns, and filters if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box on the Content tab. Also, if you have a transaction line type user defined field and it has a field type of Currency or Number, the system automatically totals the column in the report. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.
Contains the Custom Columns feature, which allows you to create report columns that are not provided by the system. These columns can be set up with custom formulas.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Transaction Source	The document's transaction type, such as APC, API, APM, APR, APS, APV, ARB, ARC, ARM, ARP, ARR, ARS, ARV, BD, BDH, CD, CDS, CR, CRS, CL, CSR, ENC, ENH, ENL, IAA, IAB, IAC, IAF, IAM, IAR, IAS, IVR, JV, JVA, JVD, JVH, PRC, PRS, PRV, or VCK.
Session ID	The session ID assigned to this batch of documents. This ID was set up when the Cash Disbursement, Cash Receipt, or other transaction was entered. The report prints a session ID.
Session Date	The date of the session.
Session Description	The description of the session.
Session Status	The status of the session—Batch-To Post (BP) or Online Posting (OL).
Session Currency	The currency type assigned to the session, such as USD, CAD, EUR, GBP, or MXN. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
Session Currency Description	The description associated with the currency, such as US Dollar, Canadian Dollar, or Euro.
Session Last Updated Date/Time	The last date and time the session was saved.
Posted Date	The date the session was posted.
Posted by User	The user ID that posted the session.
Document Entry Order	The order the documents were posted. The system displays the date and time.
Document Number	The document number that was entered on the transaction entry form.
Document Date	The date of the document, such as check date, invoice date, or voucher date.
Due Date	The invoice date specified on the Transactions>Accounts Payable>Enter A/P Invoices or Transactions>Accounts Receivable>Enter A/R Invoices transaction entry forms.
Document Description	The description for the designated document.
Reversed Invoice	A designation of Yes or No, determining whether the A/P invoice/credit has been automatically reversed in the system using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices form. This only applies if the Accounts Payable module is installed and the Allow Appending Entries to Reversed Invoices check box is selected on the Organization>Set Up Modules>Accounts Payable form.
Reversed Invoice Date	If the Accounts Payable module is installed, the date the invoice was reversed during transaction entry using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices.
Deposit Number	The deposit number for the receipt.
Document Amount	For functional currency, the document amount entered during transaction entry, such as the check or invoice amount. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	For non-functional currency, the document amount entered during transaction entry.
Matching Transaction Source	The transaction source assigned to the related document.
Matching Session ID	The session ID assigned to the related document.
Matching Document Number	The number assigned to the related document.
ID	If the Accounts Payable, Accounts Receivable Reporting, or Payroll modules are installed, this is the Vendor ID, Customer ID, or Employee ID assigned.
Name	The name assigned when the vendor/customer was created using the Maintain>Accounts Payable>Vendors or Maintain>Accounts Receivable>Customers forms.
Payment Type	The payment type associated with the document—either Check or Voucher.
Source	A source of Customer, Vendor, Employee, or Payroll Processing Group. The report shows C, V, E, or P.
Credit Type	The credit type of Applied Credit, Prepayment, or On Account displays. This was selected on the Transactions>Accounts Receivable>Enter A/R Credits and Transactions>Accounts Payable>Enter A/P Credits forms.
Check Address	The check address for this vendor. This address was set up using the Maintain>Vendor>Address>Check Address form.
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
Document Created By User	The user ID who created the document.
Document Created on Computer	The computer in which the document was created.
Document Created Date/Time	The date and time the document was created.
Document Modified By User	The user ID who modified the document.
Document Modified on Computer	The computer in which the document was modified.
Document Modified Date/Time	The date and time the document was modified.
Effective Date	The line item's effective date.
Transaction Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balance, or Beginning Balance. The system prints an N, A, AO, or UO.
Transaction Entry Order	The order that transactions were entered. This column allows you to have more control over the order the records print on the report.
Transaction Description	The description entered for the transaction line item.
1099 Type-Box	The form type-box number designated for the 1099 form, such as NEC-01, MISC-15, DIV-01a, INT-01, R-09b, or W2G-01. This was set up on the Maintain>Accounts Payable>Vendors>1099 Information tab.
{Segment Name} Code	The code assigned to the segment. The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
Account Type	The account type for General Ledger type segment codes.
Designation Code	Vendor, Customer, or Employee designation code.
Designation Code Description	The description entered for the designation code.
Debit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Debit times the Exchange Rate.
Credit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Credit times the Exchange Rate.
Source Currency	The source currency type associated with the transaction, such as USD, MXN, or CAD.
Source Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Exchange Rate	The exchange rate associated with the transaction. Exchange rates were entered using the Maintain>Multicurrency>Exchange Rates form. This is only used with non-functional currency sessions.
Source Debit	The debit amount entered during transaction entry.
Source Credit	The credit amount entered during transaction entry.
Invoice/Credit Currency	The currency type, such as USD, MXN, or CAD, assigned to Accounts Payable or Accounts Receivable transaction lines.
Invoice/Credit Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Invoice/Credit Exchange Rate	The exchange rate associated with the invoice or credit.
Invoice/Credit Debit	The invoice or credit debit amount used in Accounts Payable or Accounts Receivable transaction lines.
Invoice/Credit Credit	The invoice or credit credited amount used in Accounts Payable or Accounts Receivable transaction lines.
Attachments	A designation of Yes or No, depending on if there are any attachments.
Documents Attached	The number of attached documents. To reduce duplication, select Summarize Amounts on the Options tab.
Payment Method	The form of payment selected on the Receipt Writing form using Activities>Receipt Writing or Enter A/R Receipts form using Transactions>Accounts Receivable>Enter A/R Receipts.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Customers	A customer type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.
{Custom Column}	A custom column that was created.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

To print a total at each account combination level, select the Show Total box on the Content tab.
The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).
To filter on a Debit or Credit, you will need to press the dash key prior to entering a number to indicate a negative amount. Also, if Option Summarize Amounts is selected, the report may not return any information due to debits/credits are considered detailed amounts.