Leave Codes - Calculation Tab

Access this tab using Maintain>Payroll>Leave Codes.

Use this tab to select a calculation method for the Leave Codes. You can choose from various methods built in to the system. When the Leave Code is assigned to an employee (Timesheets>Enter Default Timesheets or Enter Regular/Supplemental Timesheets), the calculation method specified on this tab is used to calculate that employee's leave.

 

Fixed Number of Hours: Select this method to accrue by the number of hours indicated in the Hours box per pay cycle.

Fixed Percentage of Hours Worked: Select this method to base leave on a fixed rate per hour worked. The system multiplies only the earning hours that are tied to the Leave Code (as indicated on the Earnings tab) by the amount specified in the Percentage box. Note that when using this calculation method, leave varies with hours worked.

Amount on Timesheet: Select this method to have the system use the fixed amount that is entered on the employee's timesheet. Use this method to enter an actual amount on the timesheet for leave.

Percentage on Timesheet: Select this method to have the system use the fixed percentage that is entered on the employee's timesheet. Use this method to enter the percent on the timesheet for leave.

Hours, Percentage: Enter the number of hours or a percentage, depending on the calculation method selected. You should enter the number of hours to accrue for Fixed Number of Hours, or a percentage for Fixed Percentage of Hours Worked.

When entering percentages, do not include a decimal point. For fractional percentages, enter the leading zeroes. For example, enter the following numbers to indicate the following percentages:

0005 = .5%

005, 05, or 5 = 5%

50 = 50%

The system calculates up to four places to the right of the decimal point.

Maximum Subject Hours Per Pay Period: Enter the maximum subject hours per pay period allowed when calculating leave, if the Fixed Percentage of Hours Worked or Percentage on Timesheet calculation method was selected. This box is not used with the Fixed Number of Hours calculation method.

Maximum Percentage: Enter the maximum percentage allowed for leave, when Percentage on Timesheet is selected. When entering percentages include a decimal point. The percentage can range from zero to 100 percent. The system calculates up to four places to the right of the decimal point.