Edit Pay Selected A/P Invoices Session
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Access this form using Transactions>Accounts Payable>Edit Pay Selected A/P Invoices. |
Use this form to edit accounts payable system generated checks. You can change the Status, Description, and Date, or delete an existing session. Select the Session ID that you entered when you were printing system generated checks (Activities>Accounts Payable>Pay Selected A/P Invoices). Click Start to display the transaction entry form, which allows you to change document information or transaction line items for a particular invoice.
This form is only available if A/P checks were processed with a status of Batch-To Post or Batch-To Suspend (Activities>Accounts Payable>Pay Selected A/P Invoices).
Multicurrency Users
The Rate Type field is only available if the Administrator has installed and added the Multicurrency module. Note that more than one currency can apply to any given session. When an Accounts Payable transaction originating in an alternate currency is paid, it is settled. See Process to Settle Open A/P and A/R Transactions for more information.
Session ID: Select the Session ID that represents the checks you want to edit.
Status: Accept the existing status (assigned to the session ID when it was created), or select a different status from the drop-down list. You can only choose Batch-To Suspend or Batch-To Post.
Description: Accept the existing description (associated with the selected session ID), or enter a new one for this batch of checks.
Date: Accept the existing date (assigned to the selected session ID), or enter a new one. This date serves as the check date and effective date.
Rate Type: The system displays the exchange rate type associated with the session.
Session Totals: The system displays the total number of checks and their total amount.
- You can only edit accounts payable sessions using this form. To edit system generated documents for general ledger, accounts receivable, allocation, or payroll sessions, select the Edit titled forms available under the Activities menu.
- You have the option to spoil the checks, if a check session is deleted which has already had checks printed through Pay Selected A/ P Invoices.