More information

Summary A/P Ledger

Access this report using Reports>Accounts Payable>Summary A/P Ledger.

Use this report to print a list of invoices including the amount due. This is a summary style ledger that contains data from the detail ledgers and summarizes all entries for an A/P invoice, on account credit, applied credit, or check. The detail entry amounts for an invoice are netted together creating a summary amount due. This report:

Assists you in reconciling accounts payable balances. It is also useful for audit purposes or for researching vendor payment questions. Use the Detail A/P Ledger report to see an individual record for each invoice. Again, the Summary A/P Ledger report summarizes all entries within an invoice, while the detail report prints each entry in detail.
Contains the Chart Settings feature, which allows you to generate custom line, bar, column, or pie charts from reports. See Chart Settings - Setup Tab.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report. Current Period Dates are also required to specify the reporting period for this report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Class	The class assigned to the vendor—Offsup, Rent, Util, for example. A class is used to limit or sort a range of Vendor IDs. You can assign it to different IDs so that they can be grouped together.
Type	The type assigned to the vendor—furniture, computers, for example. A type is used as a second-level sort for Class. You can use it to limit or sort a range of Vendor IDs.
Vendor ID	The ID assigned to the Vendor.
Vendor Name	The name assigned to the vendor using the Maintain>Accounts Payable>Vendors form.
Status	The status of the vendor ID—Active, Inactive, or Discontinued.
Hold Payments	A designation of Yes or No. Yes indicates the vendor has a hold payments status—you do not want the system to produce checks for this vendor. No indicates the vendor does not have a hold payments status.
Invoice/Credit Number	The invoice number entered during transaction entry (Transactions>Accounts Payable>Enter A/P Invoices form).
Invoice/Credit Date	The invoice date entered during transaction entry.
Reversed Invoice	A designation of Yes or No, determining whether the A/P invoice/credit has been reversed in the system using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices form. This only applies if the Allow Appending Entries to Reversed Invoices check box is selected on the Organization>Set Up Modules>Accounts Payable form.
Reversed Invoice Date	The date the invoice was reversed during transaction entry using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices.
Due Date	The invoice due date entered during transaction entry.
Invoice/Credit Description	The description that you entered during transaction entry.
Invoice/Credit Amount	For functional currency, the invoice amount entered during transaction entry. For non-functional currency, the Source Invoice Amount times the Exchange Rate.
Invoice/Credit Source Amount	The invoice amount entered during transaction entry.
Credit Type	The type of credit selected on the Enter A/P Invoices form, such as on account or applied.
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
Purchase Order Number	The number assigned to the purchase order when printing (Activities>Purchase Orders>Create/Modify Purchase Orders>Print).
{Segment Name} Code	The actual account code associated with a transaction. The report prints the account code, such as, 201, 05, 45001. One column displays for each code type, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. One column displays for each code type, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). One column displays for each code type, such as Fund Short.
{Segment Name} Group Code	The group code you assigned. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). One column displays for each group segment, such as Fund Group.
Source Currency	The currency type associated with the transaction, such as USD, CAD, or EUR. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
Source Currency Description	The description associated with the currency, such as US Dollar, Canadian Dollar, or Euro.
Beginning Balance	The total functional amount of all transactions with an effective date before the Opening Balances date entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Current Balance	The total functional amount of all transactions with an effective date between the Opening and Ending Balance dates entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment. This amount takes into account revaluations (Activities>Revalue Multicurrency).
Net Change	The difference between the Current Balance and the Beginning Balance.
Percent Increase (Decrease)	The percent increase or decrease between the Current Balance and the Beginning Balance.
Invoice/Credit Source Beginning Balance	The total source amount of all transactions with an effective date before the Opening Balances date entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Invoice/Credit Source Current Balance	The total source amount of all transactions with an effective date between the Opening and Ending Balance dates entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Invoice/Credit Source Net Change	The difference between the source Current Balance and the source Beginning Balance.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

Use this tab to set up any Available Options for the report.

Options	Description
Year-End Adjustments	Select this option to include year-end adjustments on the report. This entry type was designated during transaction entry.
Suppress Lines with All Zeros	Select this option so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.