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Vendor Activity

Access this report using Reports>Accounts Payable>Vendor Activity.

Use this report to print all transactions related to payments to a Vendor ID, including the GL distribution. You can view check information along with the General Ledger coding. This report contains:

Additional items, columns, and filters are available if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box on the Content tab. Also, if you have a transaction line type user defined field and it has a field type of Currency or Number, the system automatically totals the column in the report. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.
The Custom Columns feature, which allows you to create report columns that are not provided by the system. These columns can be set up to override report dates or create custom formulas.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report. Current Transaction Dates are required to specify the date range for the data included in the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Vendor ID	The vendor entered on the transaction entry form. The report shows the Vendor ID—ABC, SWB, TRANS, for example.
Vendor Name	The vendor associated with this document. This vendor was set up using the Maintain>Accounts Payable>Vendors form.
Status	The status of the vendor ID—Active, Inactive, or Discontinued.
Class	The class assigned to the vendor—Offsup, Rent, Util, for example. A class is used to limit or sort a range of Vendor IDs. You can assign it to different IDs so that they can be grouped together.
Type	The type assigned to the vendor—furniture, computers, for example. A type is used as a second-level sort for Class. You can use it to limit or sort a range of Vendor IDs.
Hold Payments	A designation of Yes or No. Yes indicates the vendor has a hold payments status—you do not want the system to produce checks for this vendor. No indicates the vendor does not have a hold payments status.
Payment Type	The payment type associated with the document—either Check or Voucher.
EFT Status	The status of the electronic funds transfer. "Sent" if the file has been created and sent. "Created" if the file has been created but not sent. Blank if there is no electronic funds transfer for this document.
Payee	The vendor's addressee information.
Original Invoice/Credit Number	The number assigned to the original invoice or credit. This allows the report to be sorted by invoice/credit number so that all entries made to an invoice are together.
Document Number	The number assigned to the document.
Check/Voucher Number	The number assigned to the check or voucher.
Check/Voucher Date	The date of the check or voucher.
Document Date	The date of the document.
Due Date	The due date.
Document Description	The description entered on the transaction entry form.
Reversed Invoice	A designation of Yes or No, determining whether the A/P invoice/credit has been reversed in the system using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices form. This only applies if the Allow Appending Entries to Reversed Invoices check box is selected on the Organization>Set Up Modules>Accounts Payable form.
Reversed Invoice Date	The date the invoice was reversed during transaction entry using the Reverse Invoice check box on the Activities>Check Writing>Void Checks/Vouchers/Invoices.
Document Amount	For functional currency, the document amount entered during transaction entry. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	The document amount entered during transaction entry.
Credit Type	The type of credit selected on the Enter A/P Invoices form, such as on account or applied.
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
{Segment Name} Code	The actual account code associated with a transaction. The report prints the account code, such as, 201, 05, 45001. One column displays for each code type, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The report prints one column for each code type, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). One column displays for each code type, such as Fund Short.
{Segment Name} Group Code	The group code you assigned. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). One column displays for each group segment, such as Fund Group.
Session ID	The session ID assigned to this batch of A/P invoices, on account or applied credits, or checks. This ID was assigned using the Transactions>Enter Cash Disbursements; Transactions>Accounts Payable>Enter A/P Invoices, Enter A/P Credits, Enter Manual A/P Checks, Edit Pay Selected A/P Invoices; or Activities>Revalue Multicurrency; Check Writing>Write Checks or Void Checks/Vouchers/Invoices form.
Session Date	The date of the session entered on the A/P Session form.
Session Description	The description entered on the A/P Session form.
Session Currency	The currency type assigned to the session, such as USD, CAD, or EUR. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
Session Currency Description	The description associated with the currency, such as US Dollar, Canadian Dollar, or Euro.
Transaction Source	The transaction type for the invoice, credit, or check, such as APC, API, APM, APS, APR, VCK, CSR, CD, CDS, or APV.
Effective Date	The effective date entered on the transaction entry form.
Entry Type	The entry type chosen during transaction entry—Normal (N), End of Year Adjustment (A), or Beginning Balance (UO).
Transaction Description	The description entered for the transaction line item.
1099 Type-Box	The form type-box number designated for the 1099 form, such as NEC-01, MISC-15, DIV-01a, INT-01, R-09b, or W2G-01. Note: In the MIP 2020.3 release, any MISC-07 coded activities with an effective date of 1/1/2020 or later have been automatically updated to NEC-01.
Expenses	For functional currency, the debit amount entered for expense type accounts in the transaction entry table for the A/P invoice, on account credit, or check. The system automatically processes the debit amount for revaluations (Activities>Revalue Multicurrency). For non-functional currency, the Source Expenses times the Exchange Rate.
Payments	For functional currency, the debit amount entered for General Ledger cash type accounts in the transaction entry table for the A/P invoice, on account credit, or check. The system automatically processes the debit amount for revaluations. For non-functional currency, the Source Payments times the Exchange Rate.
Charges	For functional currency, the credit amount entered for Accounts Payable type accounts in the transaction entry table for the A/P invoice, applied credit, or check. The system automatically processes the credit amount for revaluations (Activities>Revalue Multicurrency). For non-functional currency, the Source Charges times the Exchange Rate.
Source Currency	The source currency type associated with the transaction, such as USD, MXN, or CAD.
Source Currency Description	The description associated with the source currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Source Expenses	The debit amount entered for expense type accounts in the transaction entry table for the A/P invoice, on account credit, or check. It follows the currency of the session.
Source Payments	The debit amount entered for General Ledger cash type accounts in the transaction entry table for the A/P invoice, on account credit, or check. It follows the currency of the session.
Source Charges	The credit amount entered for Accounts Payable type accounts in the transaction entry table for the A/P invoice, applied credit, or check. It follows the currency of the session.
Invoice/Credit Currency	The currency type, such as USD, MXN, or CAD, assigned to Accounts Payable or Accounts Receivable transaction lines.
Invoice/Credit Currency Description	The description associated with the invoice/credit currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Invoice/Credit Charges	The credit amount for the invoice/credit in the currency that the invoice/credit was originally booked in.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.
{Custom Column}	A custom column that you created.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

If an invoice has multiple checks or credits, the invoice information will print for each check or credit. This means that the invoice or credit amount is added to the total multiple times. Therefore, the totals for the invoice and report are incorrect, and the following note will be added to the footer: "Partial Payments may cause totals to be overstated in the Expenses or the Charges column."
The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).