Reverse Posted Sessions

Access this form using Activities>Manage Sessions>Reverse Posted Sessions.

Use this form to reverse a posted session, including all documents within that session. For example, you might reverse a session when you have monthly accruals that you reverse at the beginning of each month, or if there are entry errors you need to back out of your ledgers.

• For a reversed session, the debits become credits and the credits become debits. The document amount also becomes positive if it was negative, and negative if it was positive.
• The reversed session is generated with a status of Batch-To Post, even if the Administrator chose an alternate processing mode on the Organization>Organization Preferences form. You need to post the session using Activities>Manage Sessions>Post Transactions.

Note that Prohibit and Warn dates do not apply to this form. These dates were set up by the Administrator using the Organization>Organization Preferences>Entry Dates tab.

 

Select Session to Reverse

• Transaction: Enter a valid transaction type, or select one from the drop-down list.
• Session ID: Enter a valid session ID for the transaction type, or select one from the drop-down list.

Enter New Session Information

• New Session ID: Enter a new session ID. The Drop-Down Lookup displays existing session IDs (posted or unposted) that are not available for use. We recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols.
• Currency: The system displays the currency type of the session being reversed, such as USD, CAD, EUR, GBP, or MXN. The system displays a currency type of ANY if the session has documents with more than one currency type. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
• Rate Type: The system displays the default exchange rate type assigned on the Maintain>Multicurrency>Exchange Rate Types form. However, the rate type can be changed if the Use Original Effective Date check box is cleared.
• Description: Accept the default description from the original session, or enter a description for the new session.
• Use Original Document Date, New Document Date, Use Original Effective Date, New Effective Date: Select Use Original Document/Effective Date to use the source date (from the original documents in the session you are reversing), or enter a New Document/Effective Date.