Choose A/R Invoices - Credits/Invoices

Access this form using Transactions>Accounts Receivable>Enter A/R Credits>Start button> Choose A/R Invoices. It is only available if the Accounts Receivable Reporting module is installed.

Use this form to specify the invoices that you want to apply a credit. It displays all open documents to apply a credit against the account for the customer selected.

Procedures

To Apply a Credit Against the Account

1. Using Transactions>Accounts Receivable>Enter A/R Credits to create a session and document; once the Customer ID is selected, the Choose Invoices form displays.
2. In the table, select the items to apply the credit against. If you want to apply a different amount than the full amount, enter it in the Amount to Apply column. Click OK.
3. Complete the document information and click Save to create a credit against the account for this customer.

 

Filters: The filter is for display purposes only; it simply allows you to limit which invoices are displayed in the Invoices table.

• Available Filter, Selected Filter: Select an item in the Available Filter column, and click the Mover ( > ) to move it to the Selected Filter column. Your choices for filtering invoices are: Invoice Number, Date (the document date), Due Date, and Session ID.
• Compares To: Select an operator from the drop-down list. The operator compares the value in the Selected Filter column with the values in Criteria 1 and Criteria 2 to determine which invoices are displayed in the Invoices table.
• Criteria 1: Enter a value to compare with the item in the Selected Filter column. When using Like or Not Like, you can use "%" to represent any number of characters.
• Criteria 2: Enter a value for the end of a range if the Compares To column contains the Between or Not Between operators.

Invoices Table: Click in the check boxes to select or clear individual items and enter the Amount to Apply, or use the buttons at the top of the form to select or clear all invoices. Select how many items per page to display using the Records per Page drop-down list. You can view items in increments of 10, 25, 50, 100, 250, 500, or 1000. The default value for the Records per Page drop-down list was selected using the Options>Customize Workstation Settings>Preferences tab.

• Document Number: The number assigned to any open A/R invoices for the selected customer.
• Type: The document type assigned to any open A/R invoices for the selected customer.
• Document Date: The date the invoice was created.
• Due Date: The calculated due date of the invoice.
• Unpaid Balance: The amount that has not been paid.
• Amount to Apply: Enter the amount to be applied towards this invoice. If you enter a different amount than the full amount to the open item, the system will distribute that amount in the Transaction Entry Table on the A/R Credits form.
• Session ID: The Session ID for the original invoice.