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Enter Default Timesheets - Earnings Tab

Access this tab using Timesheets>Enter Default Timesheets. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this tab to enter earning codes for the employee's default timesheet. You must also specify the appropriate Distribution Code for each Earning Code entered on this timesheet. Use the Maintain>Distribution Codes form to enter those codes before setting up Default Timesheets.

You must have previously completed the Maintain>Payroll>Earning Codes, Benefit Codes, Deduction Codes, Worker's Compensation Codes, and Leave Codes forms before you can create a Default Timesheet for an employee.

Earnings Table Code, Calculation Method, Hours, Rate, Amount, Distribution Code: The Earnings table is used to select earning codes, enter hours, rates, or amounts, and select distribution codes. The system displays an abbreviation for the calculation method on each row. An amount is required if the selected earning code uses a calculation method of Amount on Timesheet (AT). A rate is required if the selected earning code uses a calculation method of Rate on Timesheet (RT). Furthermore, hours are required if the selected earning code uses Rate Multiplier (RM), Fixed Hourly Amount (FH), Employee Pay Rate (ER), or Rate on Timesheet (RT). Also note that a Distribution Code is required for every code.

Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

All codes assigned to an employee's timesheet are applied to that employee when payroll is processed.
Calculation methods were assigned to earning codes using Maintain>Payroll>Earning Codes. Therefore, earning information for codes with a calculation method of Fixed Amount (FA), Amount on Timesheet (AT), Employee Pay Rate (ER), Rate Multiplier (RM), Fixed Hourly Amount (FH), and Rate on Timesheet (RT), were entered on the Earnings Codes form.
If you want to process employee reimbursement and advances through regular payroll processing (by applying the net pay amount without the amount being subject to taxes and fringe benefits), create an Earning Code with the Contribute to Net Pay Only check box selected (Maintain>Payroll>Earning Codes).
To view Earning code rates and amounts, clear the Hide Earning Code Rates and Amounts During Timesheet Processing check box using Organization>Set Up Modules>Payroll.
Click Refresh Rates and Amounts to open the Select Timesheets to Refresh form. Use this form to refresh the rates and amounts on the timesheets for individuals or all employees. This is especially helpful if you make a change to an existing rate or amount.