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Aged Receivables

Access this report using Reports>Accounts Receivable>Aged Receivables.

Use this report to print a list of invoices using a time factor. The report separates the invoices into four sections of time. It can be used to review the status of current Accounts Receivable balances. Quickly view which invoices are past due according to the criteria that is established. This is a summary style ledger that contains:

Data from the detail ledgers and summarizes all entries for an A/R invoice, credit, or receipt. The detail entry amounts for an invoice are netted together creating a summary amount due.

Additional items, columns, and filters if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.

Report Criteria

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report. Current Period Dates are also required to specify the reporting period for this report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Class	This item is used to limit or sort a range of customer IDs. Assign it to different IDs so that they can be grouped together. The report shows the class-Financial Counseling or Budget Counseling, for example.
Type	This is used as a second-level sort for Class. Use it to limit or sort a range of customer IDs. For example, within the Class Financial Counseling, you might assign Types Bankruptcy, Debt Consolidation, or Refinancing. The report would show these types.
Customer ID	The customer entered on the Transactions>Accounts Receivable>Enter A/R Invoices form.
Customer Name	The name assigned to the customer using the Maintain>Accounts Receivable>Customers form.
Status	The status of the customer ID-Active, Inactive, or Discontinued.
Invoice/Credit Number	The invoice or credit number entered on the A/R Invoices form.
Invoice/Credit Date	The invoice or credit date entered on the A/R Invoices form.
Due Date	The due date entered on the A/R Invoices form.
Invoice/Credit Description	The description entered on the A/R Invoices or A/R Credits form.
Credit Type	The credit type of Applied Credit, Prepayment, or On Account displays. This was selected on the Enter A/R Credits and Enter A/P Credits forms.
Account Code	The account code associated with a transaction, plus the Group Code selected on the Groups tab. The report prints the account code, such as, 201, 05, or 45001. The system displays one column for each code type, such as Fund Code or GL Code.
Account Title (plus Group Code selected from Group Sets)	The title associated with each code above, plus the Group Title selected on the Groups tab. The report prints one column for each code type, such as Fund Title or GL Title.
Account Short Title (plus Group Code selected from Group Sets)	The short title for the title above (15 characters or less), plus the Groups Short Title selected on the Groups tab.
Source Currency	The currency type assigned to the session, such as USD, CAD, or EUR. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
Source Currency Description	The description associated with the session currency, such as US Dollar, Canadian Dollar, or Euro.
Current	For functional currency, the sum of the records having a date greater than or equal to the aging date. Enter the aging date and specify either Due Date or Invoice Date on the Options tab. For non-functional currency, the Source Current times the Exchange Rate.
Aging Period 1	For functional currency, the sum of the records having invoices with a date between one day before the aging date through the number of days in the first Aging Period box on the Options tab. For non-functional currency, the Source Aging Period 1 times the Exchange Rate.
Aging Period 2	For functional currency, the invoices with a date between one day before the first Aging Period box through the number of days in the second Aging Period box. For non-functional currency, the Source Aging Period 2 times the Exchange Rate.
Aging Period 3	For functional currency, the invoices with a date between one day before the second Aging Period box through the number of days in the third Aging Period box. For non-functional currency, the Source Aging Period 3 times the Exchange Rate.
Over Aging Period 3	For functional currency, the sum of the records having a date equal or less than the Aging date minus Aging Period 3 Days plus 1. The Aging Date is either the Due Date or the Invoice Date selected on the Options tab. For non-functional currency, the Source Over Aging Period 3 times the Exchange Rate.
Total	For functional currency, a total of all aging columns (Current, Aging Period 1, Aging Period 2, Aging Period 3, and Over Aging Period 3). For non-functional currency, the Source Total times the Exchange Rate.
Source Current	The sum of the records having a date greater than or equal to the aging date. Enter the aging date and specify either Due Date or Invoice Date on the Options tab.
Source Aging Period 1	The sum of the records having invoices with a date between one day before the aging date through the number of days in the first Aging Period box on the Options tab.
Source Aging Period 2	The invoices with a date between one day before the first Aging Period box through the number of days in the second Aging Period box.
Source Aging Period 3	The invoices with a date between one day before the second Aging Period box through the number of days in the third Aging Period box.
Source Over Aging Period 3	The sum of the records having a date equal or less than the Aging date minus Aging Period 3 Days plus 1. The Aging Date is either the Due Date or the Invoice Date selected on the Options tab.
Source Total	A total of all source aging columns (Source Current, Source Aging Period 1, Source Aging Period 2, Source Aging Period 3, and Source Over Aging Period 3).
Billing Contact Title	The title for the billing contact person, such as Ms. or Mr.
Billing Contact Name	The name of the billing contact.
Billing Contact Position	The billing contact's position, such as Sales Rep or Owner.
Billing Contact Email	The email address for the billing contact.
Billing Voice Number	The billing contact's voice telephone number.
Billing Fax Number	The billing contact's fax number.
Billing Address	The street or post office address of the billing contact.
Billing City	The city of the contact.
Billing State/Prov.	The state or province of the contact.
Billing Postal Code	The postal code for the designated billing city/state.
Billing Country	The country associated with the Billing Address.
{User Defined Field} - Customers	A customer type user defined field and its data. There will be a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.
{User Defined Field} - Transaction Documents	A transaction document type user defined field and its data. There is a separate column for each field.
{User Defined Field} - A/R Invoices	An A/R Invoice type user defined field and its data. There will be a separate column for each field.
{User Defined Field} - A/R Invoice Detail	An A/R Invoice Detail type user defined field and its data. There will be a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

Use this tab to set up any Available Options for the report. The Date box defaults to today's date when creating a report. However once the report is saved, the next time it is opened the Date box does not change to today's date. It is saved as the date the report was created and remains as that date until it is changed.

Options	Description
Aging Date	Enter the date to age the invoices. It is the date the invoice should be paid. The Aging Date defaults to today's date when creating a report. However, once the report is saved, the next time it is opened, the aging date does not change to the current date. It is saved as the date the report was created (or whatever date was entered), and remains as that date until it is changed.
First Aging Period	Enter the number of days for the first aging period. Invoice amounts with a date of 1 to First Aging Period will print. If you enter 30 here, the report includes invoices that are from 1 to 30 days from the Aging Date.
Second Aging Period	Enter the number of days for the second aging period. Invoice amounts with a date of First Aging Period plus 1 day to Second Aging Period days will print. If you enter 60 here, the report includes invoices that are from 31 to 60 days from the Aging Date.
Third Aging Period	Enter the number of days for the third aging period. Invoice amounts with a date of Second Aging Period plus 1 day to Third Aging Period days will print. If you enter 90 here, the report includes invoices that are from 61 to 90 days from the Aging Date.
Age By Due Date, Invoice Date	Select the date by which to age the transactions. To have them considered past due on the Due Date, select the Due Date option button. Otherwise, select the Invoice Date option.
Year-End Adjustments	Select this option to include year-end adjustments on the report. This entry type was designated during transaction entry.
Suppress Lines with All Zeros	Select this option so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

If you want to research items displayed on the report, the Detail A/R Ledger is the appropriate place to start.
In the Report Body group box, similar columns are grouped together and identified with a heading preceded by a collapsed or expanded symbol . A collapsed symbol indicates the columns that belong to the heading are hidden. Click the collapsed symbol to "expand" the heading to see the columns contained within it. Likewise, an expanded symbol indicates the columns below it belong to that heading. For example, when you see Account Code with a symbol next to it, this means that Account Code is a heading and that every code name under it (such as GL Code, Fund Code) stays with the heading when it is moved to the Selected box.
The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).