Billing Groups List

Access this report using Reports>Accounts Receivable>Billing Groups.

Use this report to print a list of the billing group information that was set up using the Maintain>Accounts Receivable>Billing Groups form and to print any current one-time charges entered for customers within that Billing Group (Activities>Accounts Receivable>Enter One-Time/Recurring Charges). Billing Groups are used in the A/R Billing module for processing recurring and one-time invoices to a customer.

Additional items, columns, and filters are available if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box on the Content tab.

User defined fields with a field type of Currency follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).

Report Criteria

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Billing Group	This ID enables customers to be grouped with the same A/R account, billing cycle, or default charges. It was set up using the Maintain>Accounts Receivable>Billing Groups form or the Activities>Accounts Receivable>Enter One-Time/Recurring Charges form.
Title	The title assigned to the Billing Group ID.
Status	The status of the customer ID-Active, Inactive, or Discontinued.
Currency	The currency type assigned to the billing group, such as USD, CAD, EUR, GBP, or MXN. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
Currency Description	The description associated with the currency, such as US Dollar, Canadian Dollar, or Euro.
Customer ID	The customer ID associated with the designated billing group.
Customer Name	The customer's name.
Charge Type	The type of charge-either "Default" charge or "One-Time Recurring" charge.
Charge Code	The unique code which identifies the Charge Code.
Distribution Code	The Distribution Code applied to this Charge Code.
Charge Date	The date of the charge. It is related to the one-time charges only.
Charge Code Description	The description applied to this Charge Code. It is the line description that prints on invoices.
Percentage	The percentage associated with the charge code if a PA calculation method was used.
Calculation Period	The Calculation Period-This Month, Quarter, or Year; or Last Month, Quarter, or Year-associated with the charge code if a PA calculation method was used.
Recurring	A designation of yes (Y) or no (N), depending on whether the Recurring check box was selected on the Enter One-Time/Recurring Charges form.
Fixed Charge	The fixed charge applied to this Charge Code for the entered quantity (if applicable).
Quantity	The quantity of this Charge Code.
Unit Price	The unit price for this Charge Code.
Amount	The unit price, multiplied by the quantity, and added to the fixed charge.
{User Defined Field} - Customers	A customer type user defined field and its data. There will be a separate column for each field.
{User Defined Field} - Charge Codes	A charge code type user defined field and its data. There will be a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

To see any Default Charges entered on the Maintain>Accounts Receivable>Billing Groups form, exclude One-Time Charges by selecting "Charge Type."

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.