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Detail A/R Ledger

Access this report using Reports>Accounts Receivable>Detail A/R Ledger.

Use this report to print a list of invoices including the amount due. This is a detail style ledger that can print data in detail or summary. When the Summarize Amount option is selected on the Options tab, the detail entry amounts for an invoice are netted together creating a summary amount due. However, when this option is not selected, the system prints each individual record for an invoice in detail. This report:

Assists in reconciling Accounts Receivable balances. It is also useful for audit purposes or for researching customer payment questions.
Prints an individual record for each invoice, while the Summary A/R Ledger report summarizes all entries within an invoice.
Additional items, columns, and filters are available if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.

Report Criteria

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report. Current Transaction Dates are also required to specify the date range for the data included in the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Customer ID	The customer entered on the Transactions>Accounts Receivable>Enter A/R Invoices form.
Customer Name	The name assigned to the customer using the Maintain>Accounts Receivable>Customers form.
Status	The status of the customer ID-Active, Inactive, or Discontinued.
Class	This item is used to limit or sort a range of customer IDs. Assign it to different IDs so that they can be grouped together. The report shows the class-Financial Counseling or Budget Counseling, for example.
Type	This is used as a second-level sort for Class. Use it to limit or sort a range of customer IDs. For example, within the Class Financial Counseling, you might assign Types Bankruptcy, Debt Consolidation, or Refinancing. The report would show these types.
Original Invoice/Credit Number	The number assigned to the original invoice or credit. This allows the report to be sorted by invoice number so that all entries made to an invoice are together.
Document Number	The number assigned to the A/R invoice, credit, or receipt.
Document Date	The invoice, credit, or receipt date entered on the Transactions>Accounts Receivable>A/R transaction entry form.
Due Date	The due date entered on the A/R Invoices form.
Document Description	The description entered on the Transactions>Accounts Receivable>Enter A/R Invoices, Enter A/R Credits, or Enter A/R Receipts forms.
Document Amount	For functional currency, the amount of the A/R invoice, credit, or receipt, entered during transaction entry. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	The amount of the A/R invoice, credit, or receipt, entered during transaction entry.
Credit Type	The credit type of Applied Credit, Prepayment, or On Account displays. This was selected on the Enter A/R Credits and Enter A/P Credits forms.
{Segment Name} Code	The actual account code associated with a transaction. The report prints the account code, such as, 201, 05, or 45001. The system displays one column for each code type, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each code type, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short.
{Segment Name} Group Code	The group code that was defined. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report prints one column for each group segment, such as Fund Group.
Session Currency	The currency type assigned to the session, such as USD, CAD, or EUR. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
Session Currency Description	The description associated with the currency, such as US Dollar, Canadian Dollar, or Euro.
Effective Date	The line item effective date assigned during transaction entry.
Session ID	The session ID assigned to the batch of A/R documents.
Session Date	The date of the session. The report prints the date entered on the Session form.
Session Description	The description entered on the Session form.
Transaction Source	The transaction type for the A/R document, such as ARB, ARM, ARP, ARC, or ARS.
Entry Type	The entry type chosen during transaction entry-Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO.
Transaction Description	The description entered for the transaction line item.
Charges	For functional currency, the debit amount entered in the transaction entry table for the A/R invoice, credit, or receipt (Transactions>Accounts Receivable>Enter A/R Invoice, Enter A/R Credits, or Enter A/R Receipts). The system automatically processes the debit amount for revaluations (Activities>Revalue Multicurrency). For non-functional currency, the Source Charges times the Exchange Rate.
Payments	For functional currency, the credit amount entered in the transaction entry table for the A/R invoice, credit, or receipt. The system automatically processes the debit amount for revaluations. For non-functional currency, the Source Payments times the Exchange Rate.
Source Currency	The source currency type associated with the transaction, such as USD, MXN, or CAD.
Source Currency Description	The description associated with the source currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Exchange Rate	The exchange rate associated with the transaction. Exchange rates were entered using the Maintain>Multicurrency>Exchange Rates form. This is only used with non-functional currency sessions.
Source Charges	The debit amount entered in the transaction entry table for the A/R invoice, credit, or receipt (Transactions>Accounts Receivable>Enter A/R Invoice, Enter A/R Credits, or Enter A/R Receipts). It follows the currency of the session.
Source Payments	The credit amount entered in the transaction entry table for the A/R invoice, credit, or receipt. It follows the currency of the session.
Invoice/Credit Currency	The currency type, such as USD, MXN, or CAD, assigned to Accounts Receivable transaction lines.
Invoice/Credit Currency Description	The description associated with the invoice or credit currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Invoice/Credit Charges	The debit amount for the invoice in the currency that the invoice was originally booked in.
Invoice/Credit Payments	The credit amount for the invoice in the currency that the invoice was originally booked in.
Payment Method	The form of payment selected on the Receipt Writing form using Activities>Receipt Writing or Enter A/R Receipts form using Transactions>Accounts Receivable>Enter A/R Receipts.
{User Defined Field} - Customers	A customers type user defined field and its data. There will be a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.
{User Defined Field} - Transaction Documents	A transaction document type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.
{User Defined Field} - A/R Invoices	An A/R Invoice type user defined field and its data. There will be a separate column for each field.
{User Defined Field} - A/R Invoice Detail	An A/R Invoice Detail type user defined field and its data. There will be a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

Use this tab to set up any Available Options for the report.

Options	Description
Year-End Adjustments	Select this option to include year-end adjustments on the report. This entry type was designated during transaction entry.
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.
Suppress Lines with All Zeros	Select this option so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.
Subtotal Detail by Calendar Month	Select this option to subtotal the detail by a calendar month. This subtotal always calculates according to calendar month end, (1-31) not the month end of the Fiscal Year.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.