Reconcile Cash Accounts - Deposits Tab
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Access this tab using Activities>Reconcile Cash Accounts. |
Use this tab to identify deposits that have cleared the bank and are therefore no longer reconciling items.
Double-click the blue underlined link to open the Deposit Detail form for the deposit number or deposit date, if applicable.
Note: When you move between tabs or click the Update button, the unreconciled difference between the bank account and the ledger balance changes to reflect the items marked as cleared.
Use the buttons at the top of the form to change the view to:
- All Items (those cleared on the reconciliation date and those outstanding),
- Cleared Items only (those cleared on the reconciliation date), or
- Outstanding Items only (those that have not been cleared as of the reconciliation date).
Multicurrency Users
The Currency field is only available if the Administrator has installed and added the Multicurrency module (Organization>Add a Module). The Functional Amount, Exchange Adjustment, and Cleared Amount fields are also available if a functional currency account is selected on the Summary tab. The blue underlined link is not available because the detail is included on this tab.
Deposits Table: The first column in this table allows deposits to be selected that have cleared the bank account. Click in the check boxes to select or clear individual items, or use the buttons at the top of the form to select or clear multiple items. A check mark appears next to selected items. Double-click the blue underlined link to open the Deposit Detail form and view details specific to the deposit number or deposit date, if applicable.
- Deposit Number: The system displays the deposit number for each deposit. Double-click the blue underlined link to open the Deposit Detail form and view details specific for the deposit number, if applicable. Note that deposit numbers are optional during transaction entry. Deposits are entered as cash receipts (CR) or accounts receivable receipts (ARC).
- Deposit Date: The system displays the date of the deposit. Double-click the blue underlined link to open the Deposit Detail form and view details specific for the deposit date, if applicable.
- Currency: The system displays the currency type associated with the Amount, such as USD, CAD, EUR, GBP, or MXN. Currencies were created and activated by the Administrator using the Organization>Currency Setup form.
- Amount: The system displays the deposit's amount.
- Functional Amount: The system displays the functional amount booked to each document.
- Exchange Adjustment: The system displays the exchange adjustment amount, which is calculated by taking the difference between the Cleared Amount less the Functional Amount for the document.
- Cleared Amount: The system displays the amount of which the document actually cleared the bank or displays the original document amount if it has not cleared.
- Earlier, when transactions were entered using the Transactions>Enter Cash Receipts, Transactions>Accounts Receivable>Enter A/R Receipts (if the Accounts Receivable Reporting module is installed), and/or Activities>Receipt Writing, you were given the opportunity to specify a deposit number for each document. If a deposit number was assigned, and there is more than one document with the same deposit number and date, these items are totaled and shown as one deposit on this tab.
- Furthermore, even if a deposit number was not entered, documents with the same date are totaled and shown as one deposit.
- To clear a specific deposit, click the check box to the left of the Deposit Number column, or click Select All
to clear all deposits. To select groups of deposits, highlight rows using your mouse, and then press the space bar on your keyboard to clear each deposit. - The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).