Set Up/Adjust Employee Balances - Select Tab

Access this tab using Activities>Payroll>Set Up/Adjust Employee Balances. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this form to implement payroll at a time other than the beginning of the calendar year. You can specify year-to-date payroll amounts processed for the current year, prior to implementing the Payroll module. Begin by selecting the appropriate tabs and entering applicable information for Earnings, Benefits, Deductions, Workers' Compensation, Taxes, and Leave.

Use this tab to select an employee, and assign an effective date and adjustment number to your changes.

Please note that if you use the tabs on this form to change the amounts of any earnings, benefits, or deductions that have been used in the calculation of any federal, state, or other withholding taxes; or workers' compensation; the related tax and/or workers' compensation amounts may be incorrect. Furthermore, be aware that any changes you make to earnings may affect benefits, deductions, and leave. Therefore, you must manually adjust taxes, workers' compensation, benefits, deductions, and/or leave for any such changes you make. If you do manually adjust either taxes or workers' compensation amounts, remember to also adjust the related subject earnings and/or hours.

When on any other tab of this form, if you want to recalculate these totals, click the Select tab.

Note: Adjustments cannot be transferred to Accounting. Remember to separately record these transactions in Accounting, if needed.

 

Employee ID: Enter an employee ID.

Adjustment Number: You must enter an adjustment number for each adjustment, or use the + key to automatically increment from the last adjustment number used.

Effective Date: Enter the date the payroll adjustments and/or balances should become effective. The system defaults to the current system date.

Select Code, Hours, Employee Amount, Employer Amount: Use this table to view the designated employee's adjustment items. You must first enter applicable information for Earnings, Benefits, Deductions, Workers' Compensation, Taxes, and Leave, on the subsequent tabs, before those items appear in the table.

Note that the system calculates and displays a Net Adjustment/Total Employer Amount row in this table.

• Employee Amount: The Employee Amount column is the sum of each of the employee-paid items, that was entered for the employee. The total, or net adjustment, for this employee is displayed on the Net Adjustment/Total Employer Amount row.
• Employer Amount: The Employer Amount column is the sum of each of the employer-paid items, that was entered for the employer. The Total Employer Amount is displayed on the Net Adjustment/Total Employer Amount row.