Entering Journal Vouchers

The following tabs are available on the Enter Journal Vouchers form. Click the link to view detailed information about each tab:

Procedures

Enter document and transaction information on the Enter Journal Vouchers form in the following order:

  1. Enter document information—Voucher, Date, and Description.
  2. Enter transaction line items in the Journal Vouchers Transaction Entry table.
    • There must be at least two transaction lines for all non-budget transactions; therefore, at least one balanced entry is required. Line level transactions organize the actual transactions to be entered into the unposted or posted journals.
    • You must enter data for account codes; an offset entry Debit to a cash account or Credit to a revenue account; an Entry Type; an Effective Date; a Description; and an Exchange Rate.
  3. Complete the Enter Journal Vouchers - User Defined Fields tab, if appropriate.
  4. Click Save.

The system displays the Exchange Rate column if the Multicurrency module has been installed and set up by the Administrator (Organization>Add A Module), and the Session currency selected is a currency other than the functional currency (Step 2).

A transferred inventory session can be viewed, however, the session and document fields cannot be copied, edited, or deleted.