Enter Journal Vouchers - Transaction Entry Tab

Access this form using Transactions>Enter Journal Vouchers.

Use this form to record journal vouchers. For example, if you received money related to a specific grant award, record the voucher using this form. (The Journal Vouchers Session form always precedes it.)

Use this tab to enter document and transaction information.

If you selected the Apply Offsets on Save/Post check box (Options>Customize Workstation Settings>Preferences tab), and the transaction is not in balance, the system automatically applies offsets when you click the Save or Post button on this form. Offsets must have been previously set up using the Maintain>Offset Account Assignments form.

 

Voucher

• To create a new document, enter a unique ID or press the "+" (plus) key to have the system assign a document ID.
• To edit or view an existing document, select it from the drop-down list.
• We recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols.

Date: Accept the session date, or enter a valid date specific to this document.

Reverse: Select No; Reverse Current Transaction - In Current Document; Reverse Current Transaction - New Document, Current Session; Reverse Current Transaction - New Document, New Session to automatically create a reversing entry based on the current document.

Description: Accept the session description, or enter a description specific to this document.

Transaction Entry Table: In order for an entry to be saved or posted, every line item must include all required account codes (segments) for the organization, a debit or credit amount, an effective date, an entry type, and a description. These fields can be found on all transaction entry forms. see Transaction Entry Overview. However, the following fields are specific to this form.

• Exchange Rate: The default Exchange Rate displayed here is determined by cross referencing the Effective Date used in the transaction line to the Active Date entered on the Maintain>Multicurrency>Exchange Rates form, for the Currency and Rate Type selected on the Session form. As the Administrator, you can override the default exchange rate for the Currency selected on the Session form, if the Allow Rate Override During Transaction Entry check box is selected (Organization>Set Up Modules>Multicurrency).
• This column is only available if: the Multicurrency module has been installed and set up by the Administrator (Organization>Add A Module), and the Session currency selected is a currency other than the functional currency (File>New Organization>Functional Currency panel).
• {User Defined Field}: This column displays any user defined field with a Transaction Lines type and transaction source of JV (Journal Voucher). The system automatically appends one column for each field (to the right of the Transaction Entry table). These fields were created by the Administrator using Organization>Set Up User Defined Fields. Currency user defined fields follow the formatting of the organization's functional currency, even though the data is still processed in the currency selected on the Session form (if it is different than the functional currency).