Printing Both Checks and Vouchers and Emailing Vouchers

The following steps outline how to print both checks and vouchers and then email vouchers:

1. Enter appropriate information on the Print/Email Checks and Vouchers form, and then click OK.

During the check printing process, all payroll history files are updated, and the calculated payroll and regular/supplemental timesheets are deleted. Therefore, it is a good idea to make a backup of the organization data files. Note for Nonprofit Online Users: MIP manages database backups automatically for you; therefore, the Backup menu selection is not available. Full backups are performed weekly and differential backups are performed daily. (See Nonprofit Online.)

1. If printing checks,
   • Complete the Print: Load Checks form.
   • Click the Print Alignment button to ensure that the checks are aligned properly prior to printing.
   • Click OK to begin the printing process.
   • Click Yes to complete the printing process.

   Note: If some of the checks were damaged or did not print, click No to reselect the checks on the Select Unprinted or Damaged Checks form, and then click OK.

2. If printing vouchers for direct deposit payments,
   • Complete the Print: Load Vouchers form,
   • Click the Print Alignment button to ensure that the vouchers are aligned properly prior to printing.
   • Click OK to begin the printing process.
   • Click Yes to complete the printing process.

   Note: If some of the vouchers were damaged or did not print, click No to reselect the vouchers on the Select Unprinted or Damaged Vouchers form, and then click OK.

3. If you are also emailing vouchers to employees,
   • Complete the Email: Load Vouchers form and click the OK button
   • On the Email Preview form, double-click on each row to preview the voucher for each employee. Click the X at the top-right of the open voucher form to close the document.
   • Once you have previewed the vouchers, click Send to begin generating and sending the email attachments.
   • You must click the Finish button to close the Processing form.
   • Click OK to close the final Status message box.