Print Purchase Orders
Use this page to print purchase orders and manage receipts.
Ready to Print
The Ready to Print view shows all purchase orders with a status of Ready to Print. Select one or more and click Print Purchase Orders to print. You can also click a reference number to open and review it before printing.
Once printed, the reference number converts to a purchase order number, the status changes to Open, and the PO moves to the Printed Purchase Orders list.
Printed Purchase Orders
The Printed Purchase Orders view shows all open purchase orders that have been printed. Click a PO number to view its details, receipt history, and current status.
Receipts
When goods arrive, record a receipt against the open purchase order. Enter a receipt number, receipt date, the name of the person receiving the items, and select the purchase order. Enter the quantity received for each line item — or use Receive All to fill in the full outstanding quantity at once — then post.
Receipt Adjustments
If a receipt was entered incorrectly, use Receipt Adjustments to correct the quantity or unit price. Select the original receipt number, enter the corrected values, and post.
Note: You can only adjust receipts that have not yet been invoiced. Once a line item has been invoiced — even partially — it cannot be adjusted.
Cancelled Items
To remove specific line items from an open purchase order without voiding the entire order, use Cancelled Items. Select the purchase order, enter the quantity or amount to cancel for each line item, and post. Cancelled line items remain visible in the purchase order record.