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Review/Modify Calculated Payroll Tabs

Modifying Calculated Payroll Checks

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Review/Modify Calculated Payroll - Deductions Tab

Access this tab using Activities>Payroll>Review/Modify Calculated Payroll. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this tab to review and modify deduction information for the employee specified on the Select tab. This tab displays the Title, Rate, Applicable Earning Hours, Applicable Earnings, and Amount for each Deduction Code.

 

Deductions Code, Title, Rate, Applicable Earning Hours, Applicable Earnings, Amount: The Deductions table contains detailed deduction information for the specified employee. Use the Deductions table to view, enter, or change deduction codes, titles, rates, earning hours, earnings, and amounts. Code and Amount are required boxes. The amount you enter can be positive, negative, or zero. (Use the minus key or the space bar to enter a negative amount.)

Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

  • If you have changed the amounts of any earnings, benefits, or deductions that are used in the calculation of any federal, state, or other withholding taxes, or workers' compensation, the related tax, benefits, deductions, workers' compensation, and/or leave amounts can be incorrect. Furthermore, be aware that any changes made to earnings can affect benefits, deductions, workers' compensation, and leave.
  • When you click Save, the system asks you if you want to recalculate.
    • Select "Yes" to automatically recalculate any federal, state, or other withholding taxes and related taxable subject earnings. (If you want workers' compensation, deductions, leave, and/or benefits to recalculate you need to delete the affected employee's calculated payroll, perform the edits in the employee's Regular or Supplemental Timesheet, using Timesheets>Enter Regular/Supplemental Timesheets, and then recalculate payroll.)
    • Select "No" to save without recalculating. Therefore, you must manually adjust taxes, workers' compensation, benefits, deductions, and/or leave for any such changes you make. If you do manually adjust taxes, benefits, deductions, workers' compensation, or leave amounts, remember to also adjust the related subject earnings.
  • If you enter data in the Rate and/or Applicable Earning Hours columns, the system automatically calculates the Amount column. To override the calculated amount, enter the desired amount in the Amount column.