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Review/Modify Calculated Payroll Tabs

Modifying Calculated Payroll Checks

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Review/Modify Calculated Payroll - Earnings Tab

Access this tab using Activities>Payroll>Review/Modify Calculated Payroll. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this tab to review and modify earning information for the employee specified on the Select tab. This tab displays the Title, Rate, Hours/Amount, and Distribution Code for each applicable Earning Code.

 

Earnings Code, Title, Rate, Hours, Amount, Distribution Code: The Earnings table contains detailed earnings information for the specified employee. Use the Earnings table to view, enter, or change the earning codes, rates, hours/amounts, and Distribution Codes. Code, Amount, and Distribution Code are required boxes.

Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

  • You must specify a Distribution Code for each Earning Code selected on this form. Click Distribution Codes Information to open the Maintain>Payroll>Distribution Codes form, where you can create or modify a distribution code. Each time this button is selected, a new Distribution Codes form is opened.
  • If you have changed the amounts of any earnings, benefits, or deductions that are used in the calculation of any federal, state, or other withholding taxes, or workers' compensation, the related tax, benefits, deductions, workers' compensation, and/or leave amounts can be incorrect. Furthermore, be aware that any changes made to earnings can affect benefits, deductions, workers' compensation, and leave.
  • When you click Save, the system asks you if you want to recalculate.
  • Select "Yes" to automatically recalculate any federal, state, or other withholding taxes and related taxable subject earnings. (If you want workers' compensation, deductions, leave, and/or benefits to recalculate you need to delete the affected employee's calculated payroll, perform the edits in the employee's Regular or Supplemental Timesheet, using Timesheets>Enter Regular/Supplemental Timesheets, and then recalculate payroll.)
  • Select "No" to save without recalculating. Therefore, you must manually adjust taxes, workers' compensation, benefits, deductions, and/or leave for any such changes you make. If you do manually adjust taxes, benefits, deductions, workers' compensation, or leave amounts, remember to also adjust the related subject earnings.
  • If you want to process employee reimbursement and advances through regular payroll processing (by applying the net pay amount without the amount being subject to taxes and fringe benefits), create an Earning Code with the Contribute to Net Pay Only check box selected (Maintain>Payroll>Earning Codes).
  • If you enter data in the Rate and/or Hours columns, the system automatically calculates the Amount column. To override the calculated amount, enter the desired amount in the Amount column.