Check/Voucher Register Report

To access this report, go to Reports > Check/Voucher Register > Check/Voucher Register

Use this report to print a list of posted checks and/or vouchers. This report assists in reconciling your bank accounts and may be required at year-end by auditors.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Column	Description
Document Number	The number associated with the document.
Document Date	The date of the document.
ID	The Vendor ID assigned.
Class	The vendor (Maintenance>Vendors).
Type	The vendor (Maintenance>Vendors).
Source	A source of Vendor.
Name	The name printed on the checks or vouchers.
Vendor Account Number	Lists the vendor account number.
Payee	The payee information that was entered on the Write Checks form.
Payee Address	The address of the payee.
Vendor Tax ID Number	The Tax ID for the vendor associated with this document. Note that if Vendor Tax ID Type Social Security Number (S) was selected, only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintenance>Vendors. These rights are granted by the Administrator.
Issue 1099	A designation of Yes or No. Yes indicates this vendor receives a 1099 form, and No indicates the vendor does not receive one.
Document Description	The description entered for the designated document.
Document Amount	For functional currency, the document amount entered during transaction entry. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	For non-functional currency, the document amount entered during transaction entry.
Matching Document Number	The number assigned to the related document.
Matching Document Date	The date assigned to the related document.
Session ID	The session ID assigned to this batch of documents.
Transaction Source	The document's transaction type, such as APC, APS, APV, BD, CD, CDS, CL, ENC, ENL, PRC, PRS, PRV, or VCK. The report prints the transaction type in the heading of the report.
Payment Type	The payment type associated with the document—either Check or Voucher.
Check/Void Type	Lists the check and/or void check type.
EFT Status	The status of the electronic funds transfer. The system displays "Sent" if the file has been created and sent. The system displays "Created" if the file has been created but not sent. Or, this column is blank if there is no electronic funds transfer for this document.
Cleared Status	The status of the document—Outstanding, Cleared, or Voided. The report prints OS, CL, or V.
{Segment Name} Code	The code assigned to the segment. The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.
{Segment Name} Title	The actual title assigned to the segment. The report prints the title, such as Operating Fund, Housing, or Cash in Checking.
{Segment Name} Short Title	Usually the first 15 characters of the Account Title. The report prints an abbreviated title, such as Oper Fund, Housing, or Cash.
Effective Date	The document's effective date.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balance, or Beginning Balance. The system prints an N, A, AO, or UO. In order to include transactions for End of Year Adjustment and Beginning Balance, these options must be selected using the Options tab.
Transaction Description	The transaction description of the document.
Transaction Amount	The amount entered for the transaction document.
Source Transaction Amount	For non-functional currency, the amount entered for the transaction document.
Spoiled	A designation of Yes or No depending on if the check was recorded as spoiled (Activities>Check Writing>Check Spoilage).
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - {Segment Name} Code	A segment type user defined field and its data. There is a separate column for each field.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.