Budget Worksheet Report
Use this report to view or print the budget worksheet as it's being created or after its creation. You can view the budget worksheet with periods in columnar format across the page. The reporting periods can be viewed as monthly, quarterly, or yearly as defined on the Options tab. Budget data was entered when the budget worksheet was set up by the Administrator using Transactions > Budget Transactions. This report:
- Consists of account, group account, and period column information; as well as a total of all the Period columns.
- Reflects all of the information on the Budget Worksheet, Budget Revisions Worksheet, or units based Budget Worksheet, including the comparative columns and the total columns.
- Contains additional columns if number type user defined fields were created by the Administrator.
Budget Version and User Defined Field Columns: When a new Budget Version is added by the Administrator, and you have a UDF with a BD transaction source, at least five new columns will be added to this report, such as Actual {Trans Line UDF}, Original, Original - {Trans Line UDF}, Posted Original, and Posted Original - {Trans Line UDF}. (Otherwise, two columns are added, such as Original and Posted Original). Therefore, the number of columns in this report can grow exponentially.
Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.
You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.
If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.
The following columns are available to include in the report:
| Column | Description |
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Account Code |
The actual code or group code assigned to the account, such as, 201, 05, or 45001. |
|
Account Title |
The actual title assigned to the account code or group code, such as, Housing or Service Fees. |
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Period Amount Actual (actual) Original (budget version) Revised (budget version) Posted Original (posted budget version) Posted Revised (posted budget version) # Actual {Trans Line UDF} (actual) # Original - {Trans Line UDF} (budget version) # Revised - {Trans Line UDF} (budget version) # Posted Original - {Trans Line UDF} (posted budget version) # Posted Revised - {Trans Line UDF} (posted budget version) |
This is a "by-period" column which includes currency and unit amounts for each actual, budget version, and posted budget version. This amount is based on the dates entered for the Current Transaction on the Setup tab. It is also calculated by the reporting period selected on the Options tab—Monthly, Quarterly, or Yearly. For example, if Actual and "Original" were selected as the Period Amount, 1/1/15 through 12/31/15 was selected as the dates for the Current Transaction, and Monthly as the reporting period, the system prints 12 separate columns for those months, and two columns displaying the reporting period amounts for each month. Note that this column includes currency and unit (#) amounts for each actual, budget version, and posted budget version. |
|
Total Amount Actual (actual) Original (budget version) Revised (budget version) Posted Original (posted budget version) Posted Revised (posted budget version) # Actual {Trans Line UDF} (actual) # Original - {Trans Line UDF} (budget version) # Revised - {Trans Line UDF} (budget version) # Posted Original - {Trans Line UDF} (posted budget version) # Posted Revised - {Trans Line UDF} (posted budget version) |
The sum of each Period Amount column. Note that this column includes currency and unit (#) amounts for each actual, budget version, and posted budget version. |
Use the Filter tab to narrow down and define the data using the available filters.
Use the Options tab to Summarize Amounts on the report, to implement security features, and more.
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"Reporting Period" - Select how to display the reporting period amounts—Monthly, Quarterly, or Yearly. This period is based on the dates selected for the Opening and Ending Balances on the Setup tab. The reporting period amounts display in the Reporting Period Amount column on the Content tab.
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Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.
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Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
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Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
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Select "Open Entries in Detail" to to include opening balances (system or user opening entries) in detail.
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Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
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Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.
Use the Layout tab to change the font and page setup for a report.