Posted Budget Transactions Report

To access this report, go to Reports > Budget > Posted Budget Transactions

Use this report to review budget entries that have been transferred from the budget worksheet and have been posted. This provides an audit trail for internal use and for auditors.

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column	Description
Session ID	The session ID assigned to this batch of documents (Transactions>Budget Transactions).
Session Date	The date of the session. The report prints the date entered on the Budget Transactions form.
Session Description	The description of the session.
Session Status	The status of the session—Batch-To Post (BP) or Online Posting (OL).
Session Last Updated Date/Time	The last date and time the session was saved.
Posted Date	The date the session was posted.
Posted By User	The user ID that posted the session.
Document Entry Order	The order the documents were posted. The system displays the date and time.
Document Number	The document number of the budget transaction entry document.
Document Date	The date of the budget transaction entry document.
Document Description	The description of the budget transaction entry document.
Document Created By User	The user ID who created the document.
Document Created on Computer	The computer in which the document was created.
Document Created Date/Time	The date and time the document was created.
Document Modified By User	The user ID who modified the document.
Document Modified on Computer	The computer in which the document was modified.
Document Modified Date/Time	The date and time the document was modified.
Effective Date	The line item's effective date.
Transaction Entry Order	This is the order that transactions were entered. This column allows you to have more control over the order the records print on the report.
Transaction Description	The description entered for the transaction line item.
{Segment Name} Code	The code assigned to the segment. The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
Budget Version	The budget version selected in the Budget Transaction form.
Increase	The increase amount entered during transaction entry.
Decrease	The decrease amount entered during transaction entry.
Attachments	A designation of Yes or No, depending on if there are any attachments.
Documents Attached	The number of attached documents. To reduce duplication, select Summarize Amounts on the Options tab.
{User Defined Field} - Transaction Line	A transaction line type user defined field and its data. There is a separate column for each field.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.