Cash Journal Report

To access this report, go to Reports > Journals > Cash Journal

Use this report to print the posted detail information for cash type general ledger accounts. This report:

Includes any cash type transaction that occurred during the date range you specify.
Provides an audit trail of your receipts, disbursements, and adjustments to help you control cash flow.
Contains additional items, columns, and filters if any user defined fields were created by the Administrator.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
Document Number	The number assigned to a document during transaction entry.
Document Date	The date associated with the document.
Document Description	The description associated with the document.
Deposit Number	The deposit number from the cash receipt.
Document Amount	For functional currency, the document amount entered during transaction entry, such as the check or invoice amount. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	For non-functional currency, the document amount entered during transaction entry.
Matching Document Number	The number assigned to the related document.
Payment Type	The payment type associated with the document—either Check or Voucher.
EFT Status	The status of the electronic funds transfer. The system displays "Sent" if the file has been created and sent. The system displays "Created" if the file has been created but not sent. Or, this column is blank if there is no electronic funds transfer for this document.
Cleared Status	The status of the document—Outstanding, Cleared, or Voided. The report prints OS, CL, or V.
ID	The Vendor ID, Customer ID, or Employee ID assigned.
Name	The name printed on checks/vouchers.
Payee/Recipient Name	The name of the recipient or payee.
Vendor Tax ID Number	The Tax ID for the vendor associated with this document. Note that if Vendor Tax ID Type Social Security Number (S) was selected, only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintenance>Vendors. These rights are granted by the Administrator.
Class	The vendor, customer, or employee class (Maintenance>Vendors, Maintenance>Customers.
Type	The vendor, customer, or employee type (Maintenance>Vendors, Maintenance>Customers.
Source	A source of Customer, Vendor, Employee, or Processing Group. The report shows C, V, E, or P in the heading.
1099 Type-Box	The form type-box number designated for the 1099 form, such as MISC-15, DIV-01a, INT-01, R-09b, or W2G-01. This was set up on the Maintenance>Vendors>Vendor Record.
1099 Address	The Vendor, CustomerAddress.
1099 City	The Vendor, CustomerCity.
1099 State	The Vendor, CustomerState.
1099 Postal Code	The Vendor, CustomerPostal Code.
1099 Country	The Vendor, CustomerCountry.
{Segment Name} Code	The code assigned to the segment. The report prints the account code, such as 201, 05, or 45001. The system displays one column for each of these code types, such as Fund Code and GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title and GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
{Segment Name} Group Code	The code name assigned. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report shows one column for each group segment, such as Fund Group Short Title.
Effective Date	The line item effective date assigned during transaction entry.
Transaction Source	The document's transaction type, such as APC, API, APM, APS, APV, ARB, ARM, ARP, ARC, ARS, BD, CD, CDS, CL, CR, CRS, ENC, ENL, JV, JVA, JVD, PRC, PRS, PRV, or VCK.
Session ID	The session ID assigned to this batch of documents.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO.
Transaction Description	The description entered on the transaction entry form.
Deposits	The amount deposited for this document. For functional currency, this data was entered using the Transactions>Cash Receipts form. For non-functional currency, the system calculates this amount by multiplying the Source Deposits times the Exchange Rate.
Disbursements	The amount paid to a vendor. For functional currency, this data was entered using the Transactions>Cash Disbursements form. For non-functional currency, the system calculates this amount by multiplying the Source Disbursements times the Exchange Rate.
Adjustments	For functional currency, these adjustments were made using the Transactions>Journal Vouchers form.
1099 Adjustment Amount	The amount of the 1099 adjustment.
Documents Attached	The number of attached documents. To reduce duplication, select Summarize Amounts on the Options tab.
Payment Method	The form of payment selected on the Receipt Writing form using Transactions>Receipts.
Source Currency	The source currency type of the transaction, such as USD, MXN, or CAD.
Source Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Source Deposits	The amount deposited for this document. This data was entered using the Transactions>Cash Receipts form.
Source Disbursements	The amount paid to a vendor. This data was entered using the Transactions>Cash Disbursements form.
Source Adjustments	Any adjustment made using the Transactions>Journal Vouchers form.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field that was created by the Administrator.
{User Defined Field} - Customers	A customer type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.
{User Defined Field} - {Segment Name} Code	A segment type user defined field and its data. There is a separate column for each field.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.