Expenditure Journal Report

To access this report, go to Reports > Journals > Expenditure Journal

Use this report to print the posted detail information for expenditure type general ledger accounts. You can view and reconcile expenses received by your organization according to the entry source—General Ledger expenses, disbursements for Accounts Payable, or Adjustments.

Tip: If you're not familiar with the MIP Cloud Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
Document Number	The number assigned to a document during transaction entry.
Document Date	The date associated with the document.
Document Description	The description associated with the document.
Document Amount	For functional currency, the document amount entered during transaction entry, such as the check or invoice amount. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	For non-functional currency, the document amount entered during transaction entry.
Matching Document Number	The number assigned to the related document.
Class	Used to limit or sort a range of Customer or Vendor IDs. You can assign it to different IDs so that they can be grouped together. The report shows any class you have set up—Offsup, Rent, Util, for example.
Type	Used as a second-level sort for Class. You can use it to limit or sort a range of Vendor or Customer IDs. The report shows any types you have set up—furniture or computers, for example.
ID	The Vendor ID, Customer ID.
Name	The name printed on checks/vouchers.
Payee/Recipient Name	The name of the recipient or payee.
Vendor Tax ID Number	The Tax ID for the vendor associated with this document. Note that if Vendor Tax ID Type Social Security Number (S) was selected, only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintenance>Vendors. These rights are granted by the Administrator.
Source	A source of Customer, Vendor.
{Segment Name} Code	The code assigned to the segment. The report prints the account code, such as 201, 05, or 45001. The system displays one column for each of these code types, such as Fund Code, GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
{Segment Name} Group Code	The code name assigned. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report shows one column for each group segment, such as Fund Group Short Title.
Effective Date	The line item effective date assigned during transaction entry.
Transaction Source	The document's transaction type, such as APC, API, APM, APS, APV, ARB, ARM, ARP, ARC, ARS, BD, CL, CD, CDS, CR, CRS, ENC, ENL, JV, JVA, JVD, PRC, PRS, PRV, or VCK.
Session ID	The session ID assigned to this batch of documents.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO.
Transaction Description	The description entered on the transaction entry form.
General Ledger Expenditures	Any general ledger expenses. For functional currency, this data was entered using the Transactions>Receipts, Cash Disbursements, Journal Vouchers, Write Checks, Void Checks, Manual Checks, or Void Checks forms. For non-functional currency, the system calculates this amount by multiplying the Source General Ledger Expenditures times the Exchange Rate.
Account Payable Expenditures	Any accounts payable expenses. For functional currency, this data was entered using the Transactions>Invoices, Manual Checks, Credits; Invoices, Write Checks, Void Checks forms. For non-functional currency, the system calculates this amount by multiplying the Source Accounts Payable Expenditures times the Exchange Rate.
Account Receivable Expenditures	Any accounts receivable expenses. For functional currency, this data was entered using the Transactions>Invoices, Receipts, Credits forms. For non-functional currency, the system calculates this amount by multiplying the Source Accounts Receivable Expenditures times the Exchange Rate.
Source General Ledger Expenditures	Any general ledger expenses. This data was entered using the Transactions>Cash Receipts, Cash Disbursements, Journal Vouchers, Write Checks, Void Checks, Manual Checksor Void Checks forms.
Source Account Payable Expenditures	Any accounts payable expenses. This data was entered using the Transactions>Invoices, Manual Checks, Credits, Write Checks, Void Checks forms.
Source Account Receivable Expenditures	Any accounts receivable expenses. This data was entered using the Transactions>Invoices, Receipts, Credits forms.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Customers	A customer type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.
{User Defined Field} - {Segment Name} Code	A segment type user defined field and its data. There is a separate column for each field.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.