Check/Voucher Report

To access this report, go to Reports > Bank Reconciliation > Checks/Vouchers

Use this report to print a list of checks/vouchers from the General Ledger cash type accounts.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Column	Description
{GL Segment} Code	The name assigned to the GL segment. The report prints a code, such as 11000, 11001, or 11501.
{GL Segment} Title	The title assigned to the GL segment. The report prints a title, such as Payroll Cash Account, Cash in Checking, or Money Market Account.
{GL Segment} Short Title	Usually the first 15 characters of the GL Segment Title. The report prints the short title, such as PR Cash, Cash in Check, or Money Market.
Reconciliation ID	The unique identity created for the reconciliation and entered on the Summary Tab.
Reconciliation Date	The date associated to the reconciliation and entered on the Summary Tab.
Status	A designation of Open or Locked, depending on if a bank reconciliation has been completed and locked, or if it still open and possibly incomplete. Historical System Generated reconciliation's display as Open.
Reconciliation Lock Date	The date and time the bank reconciliation was completed and locked for the Reconciliation ID.
Document Number	The document number for the check or voucher.
Document Date	The date of the document.
Document Description	The description of the document.
Document Entry Order	The order the documents were posted. The system displays the date and time.
Currency	The currency type associated with the amount, such as USD, MXN, or CAD.
Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Document Amount	The amount of the document. This field follows the currency formatting of the document.
Functional Amount	The functional amount booked to each document.
Exchange Adjustment	The exchange adjustment amount, which is calculated by taking the difference between the Cleared Amount less the Functional Amount for the document.
Cleared Amount	The amount of which the document actually cleared the bank or the original document amount if it has not cleared.
ID	This is the Vendor ID, Customer ID.
Payee	The addressee on checks/vouchers.
Source	A source of Customer, Vendor. The report shows C, V in the heading.
Payment Type	The payment type associated with the document—either Check or Voucher.
Session ID	The session ID assigned to this batch of documents.
Transaction Source	The transaction type, such as APC, APS, APV, CD, CDS, PRC, PRS, PRV, or VCK.
Cleared Status Code	The status code of the document—OS (Outstanding), CL (Cleared), or V (Voided).
Cleared Status Description	The status description of the document—Outstanding (OS), Cleared (CL), or Voided (V).
Cleared	A designation of Yes or No, depending on if the document was selected as having been cleared by the bank.
Cleared Date	The date the document was selected as having been cleared by the bank.
Last Updated By	The user ID of the person who last updated the bank reconciliation.
Last Updated At	The computer used to update the bank reconciliation. Historical System Generated reconciliation's display as System Created.
Last Updated Date	The date and time the reconciled bank account was updated.

Items by Page (Page Breaks)

The current data arrangement per page for the report displays.

Use Items by Page to divided report items onto separate pages, starting a new page for each item.

See Report Builder Setup Tab for more information on separating report pages.

These are the available columns with their descriptions for Checks/Vouchers reports.

Note: Fewer or additional report columns may be available depending on your MIP implementation.

Column	Description
{GL Segment} Code	The name assigned to the GL segment. The report prints a code, such as 11000, 11001, or 11501.
Reconciliation ID	The unique identity created for the reconciliation and entered on the Summary Tab.
Reconciliation Date	The date associated to the reconciliation and entered on the Summary Tab.
Status	A designation of Open or Locked, depending on if a bank reconciliation has been completed and locked, or if it still open and possibly incomplete. Historical System Generated reconciliation's display as Open.
Reconciliation Lock Date	The date and time the bank reconciliation was completed and locked for the Reconciliation ID.
Document Number	The document number for the check or voucher.
Document Date	The date of the document.
ID	This is the Vendor ID, Customer ID.
Source	A source of Customer, Vendor.
Payment Type	The payment type associated with the document—either Check or Voucher.
Transaction Source	The transaction type, such as APC, APS, APV, CD, CDS, PRC, PRS, PRV, or VCK.
Last Updated By	The user ID of the person who last updated the bank reconciliation.
Last Updated At	The computer used to update the bank reconciliation. Historical System Generated reconciliation's display as System Created.
Last Updated Date	The date and time the reconciled bank account was updated.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.