Suspense Items Report

To access this report, go to Reports > Bank Reconciliation > Suspense Items

Use this report to print a list of suspense items. Suspense items are reconciling items that are not entered as general ledger transactions (for example, a bank error). This report only prints current suspense item information.

 

Tip: If you're not familiar with the MIP Cloud Report Builder, see Report Builder for an introduction.

 

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column

Description

{GL Segment} Code

The name that you assigned to the GL segment. The report prints a code, such as 11000, 11001, or 11501.

{GL Segment} Title

The title that you assigned to the GL segment. The report prints a title, such as Payroll Cash Account, Cash in Checking, or Money Market Account.

{GL Segment} Short Title

Usually the first 15 characters of the GL Segment Title. The report prints the short title, such as PR Cash, Cash in Check, or Money Market.

Reconciliation ID

The unique identity created for the reconciliation and entered on the Summary Tab.

Reconciliation Date

The date associated to the reconciliation and entered on the Summary Tab.

Status

A designation of Open or Locked, depending on if a bank reconciliation has been completed and locked, or if it still open and possibly incomplete. Historical System Generated reconciliation's display as Open.

Reconciliation Lock Date

The date and time the bank reconciliation was completed and locked for the Reconciliation ID.

Item Number

The suspense number assigned.

Date

The date assigned to the suspense item.

Description

The description for the suspense item.

Document Entry Order

The order the documents were posted. The system displays the date and time.

Amount

The amount of the suspense item. This amount follows the formatting of the organization's functional currency. The functional currency was determined by the Administrator.

Last Updated By

The user ID of the person who last updated the bank reconciliation.

Last Updated At

The computer used to update the bank reconciliation. Historical System Generated reconciliation's display as System Created.

Last Updated Date

The date and time the reconciled bank account was updated.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.