Memorize/Recurring Transactions Report

To access this report, go to Reports > Transactions > Memorize/Recurring Transactions

Use this report to print the transactions memorized on any of the transaction entry forms (using Memorize Document or Memorize/Recurring Document). The report is used to review transactions before they are posted.

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column	Description
Transaction Source	The document's transaction type, such as API, ARB, BD, CD, CR, ENC, ENL, or JV.
Memorize ID	The name (ID) assigned to the memorized document.
Document Number	The document number that was entered on the transaction entry form.
Document Date	The date of the document, such as check date or invoice date.
Due Date	The date the document is due.
Document Description	The description for the designated document.
Deposit Number	The deposit number for the receipt.
Document Amount	The amount of the document, such as check or invoice amount.
ID	If the Accounts Payable, Accounts Receivable Reporting, or Payroll modules are installed, this is the Vendor ID, Customer ID, or Employee ID assigned.
Name	The name on checks. If the Accounts Payable or Accounts Receivable Reporting modules are installed, this information was set up using the Maintenance>Vendors or Maintenance>Customers forms.
Source	A source of Customer, Vendor.
Effective Date	The line item's effective date.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balance, or Beginning Balance. The system prints an N, A, AO, or UO.
Entry Order	The order that transactions were entered. This column allows you to have more control over the order the records print on the report.
Transaction Description	The description entered for the transaction line item.
1099 Type-Box	The form type-box number designated for the 1099 form, such as MISC-15, DIV-01a, INT-01, R-09b, or W2G-01. This was set up on the Maintenance>Vendors form.
{Segment Name} Code	The code assigned to the segment. The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
Debit	The debit amount entered during transaction entry.
Credit	The credit amount entered during transaction entry.
Debit Percent	If the transaction is based on percentages, this is the percentage for the debit.
Credit Percent	If the transaction is based on percentages, this is the percentage for the credit.
Recurring	A designation of either Yes or No, depending on if the Recurring Entry check box is selected.
First Transaction Date	The first transaction date for the document.
Frequency	The frequency of the recurring transaction.
Ending Transaction Date	The ending transaction date for the document.
No Ending Date	A designation of either Yes or No, depending on if the No Ending Date check box is selected.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.