Summary AP Ledger Report

To access this report, go to Reports > Accounts Payable > Summary AP Ledger

Use this report to print a list of invoices including the amount due. This is a summary style ledger that contains data from the detail ledgers and summarizes all entries for an AP invoice, on account credit, applied credit, or check. The detail entry amounts for an invoice are netted together creating a summary amount due. This report assists you in reconciling accounts payable balances. It is also useful for audit purposes or for researching vendor payment questions. Use the Detail AP Ledger report to see an individual record for each invoice. Again, the Summary AP Ledger report summarizes all entries within an invoice, while the detail report prints each entry in detail.

 

Tip: If you're not familiar with the MIP Cloud Report Builder, see Report Builder for an introduction.

 

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column	Description
Class	The class assigned to the vendor—Offsup, Rent, Util, for example. A class is used to limit or sort a range of Vendor IDs. You can assign it to different IDs so that they can be grouped together.
Type	The type assigned to the vendor—furniture, computers, for example. A type is used as a second-level sort for Class. You can use it to limit or sort a range of Vendor IDs.
Vendor ID	The ID assigned to the Vendor.
Vendor Name	The name assigned to the vendor using the Maintenance>Vendors form.
Status	The status of the vendor ID—Active, Inactive, or Discontinued.
Hold Payments	A designation of Yes or No. Yes indicates the vendor has a hold payments status—you do not want the system to produce checks for this vendor. No indicates the vendor does not have a hold payments status.
Invoice/Credit Number	The invoice number entered during transaction entry (Transactions>AP Invoices).
Invoice/Credit Date	The invoice date entered during transaction entry.
Reversed Invoice	A designation of Yes or No, determining whether the AP invoice/credit has been reversed in the system using the .
Reversed Invoice Date	The date the invoice was reversed during transaction entry using the .
Due Date	The invoice due date entered during transaction entry.
Invoice/Credit Description	The description that you entered during transaction entry.
Invoice/Credit Amount	For functional currency, the invoice amount entered during transaction entry. For non-functional currency, the Source Invoice Amount times the Exchange Rate.
Invoice/Credit Source Amount	The invoice amount entered during transaction entry.
Credit Type	The type of credit selected on the AP Invoices form, such as on account or applied.
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
Purchase Order Number	The number assigned to the purchase order when printing
{Segment Name} Code	The actual account code associated with a transaction. The report prints the account code, such as, 201, 05, 45001. One column displays for each code type, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. One column displays for each code type, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). One column displays for each code type, such as Fund Short.
{Segment Name} Group Code	The group code you assigned. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). One column displays for each group segment, such as Fund Group.
Beginning Balance	The total functional amount of all transactions with an effective date before the Opening Balances date entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Current Balance	The total functional amount of all transactions with an effective date between the Opening and Ending Balance dates entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Net Change	The difference between the Current Balance and the Beginning Balance.
Percent Increase (Decrease)	The percent increase or decrease between the Current Balance and the Beginning Balance.
Invoice/Credit Source Beginning Balance	The total source amount of all transactions with an effective date before the Opening Balances date entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Invoice/Credit Source Current Balance	The total source amount of all transactions with an effective date between the Opening and Ending Balance dates entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Invoice/Credit Source Net Change	The difference between the source Current Balance and the source Beginning Balance.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.