Allocation Codes List Report

To access this report, go to Reports > Allocation Management > Allocation Calculation Codes List

Use this report to print a list of your organization's allocation codes. These codes were created using the Maintenance > Allocations > Allocation Codes > Add Allocation Code form (see Allocation Code Maintenance).

We recommend including the "Detail" column in the report, as it contains important information providing context for the rest of the available columns.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Allocation Code	The code entered through Maintenance>Allocations>Allocation Codes>Add Allocation Code
Detail	This column indicates what the remaining columns are related to Pool and Pool GL Codes are the assigned GL codes from the Pool tab ICR, RAB, UDF, and WADB GL Codes are the assigned GL codes from the Method tab
Description	The description of the allocation code
Status	The status of the code (Active, Inactive, or Discontinued)
Method	The allocation method used for this code - Employee Headcount, Indirect Cost Rate, Labor Hours, Relative Accounting Balances, Table, Transaction Count, UDF Unit Measures, or Weighted Average Daily Balance
Pool Interfund/Balancing GL Account	The account used to create the transaction's interfund offset for the pool entry (ex: 14001). These accounts are classified as "General" in the Detail column of the report
Recipient Interfund/Balancing GL Account	The account used to create the transaction's interfund offset for the recipient entry (ex: 24001). These accounts are classified as "General" in the Detail column on the report
Pool GL Account Entry Code	The alternate GL account (selected as the GL Account Entry Code on the "Pool" tab of the allocation code profile page). This is the account to be substituted for the Pool GL account. These accounts are classified as "General" in the Detail column on the report
Recipient GL Account Entry Code	The alternate GL account (selected as the GL Account Entry Code on the "Recipient" tab of the allocation code profile page). This is the account to be substituted for the Recipient GL account. These accounts are classified as "General" in the Detail column on the report
Cap Allocation Entries	Indicated by "Yes" or "No", depending on if the "Use indirect cost limit cap" check box was selected on the allocation code's profile page (Maintenance>Allocations>Allocation Codes). These accounts are classified as "General" in the Detail column on the report
Include Negative Percentages	Indicated by "Yes" or "No", depending on if the "Include codes with negative percentages when calculating allocations" check box was selected on the allocation code's profile page (Maintenance>Allocations>Allocation Codes). These accounts are classified as "General" in the Detail column on the report
Allocation Segments	The segment to allocate from, such as Fund, Grant, and/or Program. This is the segment that performs the allocations There can be up to three segments assigned
Allocation Segment Codes	The code assigned to the allocation segment, such as 99, 01, 04, 05, or 06. There can be up to three codes assigned
Allocation Segment Entry Code	The alternate code used to track the allocation. These codes were entered on the "Pool" and "Recipient" tabs of the allocation code's profile page when the allocation code was created
Percentage	The percentage assigned to the designated allocation. The system displays the percentage from the IC Rate column or Percentage column on the "Method" tab (on the allocation code's profile page) if the Indirect Cost Rate or Table allocation methods were selected, respectively Alternatively, the system displays the percentage from the Percentage column on the "Pool" tab (on the allocation code's profile page) if any allocation other than Indirect Cost Rate was selected
Units	The unit value assigned to the allocation, displayed on the "Method" tab of the allocation code's profile page, if the Table allocation method was selected
Amounts	The monetary amount assigned to the designated allocation, displayed on the "Method" tab of the allocation code's profile page
ICR Begin Date	The begin date for the Indirect Cost Rate, displayed on the "Recipient" tab of the allocation code's profile page
Assigned GL Accounts	The GL accounts selected as part of the Pool GL Codes on the "Pool" tab if any of the following methods were chosen: Employee Headcount, Indirect Cost Rate, Relative Account Balances, Table, Transaction Count, UDF Unit Measures, or Weighted Average Daily Balance This column can also represent the GL accounts selected on the "Method" tab if any of the following methods were chosen: Indirect Cost Rate, Relative Account Balances, UDF Unit Measures, or Weighted Average Daily Balance
Method Justification	Any justification entered on the "Method" tab of the allocation code's profile page
Notes	Any notes entered on the "Notes" tab of the allocation code's profile page

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

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