Pre-Allocation Expanded General Ledger Report

To access this report, go to Reports > Allocation Management > Pre-Allocation Expanded General Ledger

Use this report to print all posted and unposted allocation transactions for review. These allocation transactions were generated through Transactions > Allocations > Process Allocations form (see Processing Allocations). We recommend running this report before posting your allocation transactions.

Note: This report does not include sessions with a status of "Batch-to-Suspend". However, it does contain any unposted transactions for allocation sessions (JVA-type transactions).

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

(Segment Name) Code

The code assigned to the segment

  • The report prints the account code, such as 201, 05, or 45001.

  • The system displays one column for each of these code types, such as Fund Code or GL Code.
(Segment Name) Title

The title associated with each of the above codes

  • The system displays one column for each of these code types, such as Fund Title or GL Title.

(Segment Name) Short Title

The shortened version of the segment's title
(Segment Name) Group Code The group code assigned to the segment. The report prints the group code in the heading.

(Segment Name) Group Title

The title associated with the group code. The report prints one column for each group segment.

(Segment Name) Group Short Title

The shortened version of the group's title

Transaction Source

The transaction type for the document. Transaction sources include:

CR - Cash Receipts

CD - Cash Disbursements

API - AP Invoices

APC - AP Manual Checks

ARB - AR Invoices

ARC - AR Receipts

JVA - Journal Vouchers (Allocation Management)

JV - Journal Vouchers

Session ID

The session ID for the documents

Session Date

The date of the session

Session Description

The description of the session

Document Number

The number associated with the document

Document Date

The date associated with the document

Document Amount

The amount entered for the document during transaction entry

  • For allocations, the system calculates this amount for you.

Effective Date

The document's effective date

Entry Type

The entry type chosen during transaction entry. Entry types include:

N - Normal

A - End of Year Adjustment

AO - Adjust Opening Balances

UO - Beginning Balance

Transaction Description

The description for the transaction line item

Posted

Indicated by "Yes" or "No", if the detail transaction has been posted

Debit

The amount entered for the debit during transaction entry

  • For allocations, the system automatically creates the debit amount.

Credit

The amount entered for the credit during transaction entry

  • For allocations, the system automatically creates the credit amount.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.