Allocation Calculation Codes List Report

To access this report, go to Reports > Allocation Management > Allocation Calculation Codes List

Use this report to print a list of the information currently set up for an allocation calculation process. The report is comprised of the calculation, session, document information, and allocation codes selected for the allocation. This information was entered through the Transactions > Allocations > Process Allocations form (see Processing Allocations).

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Calculation ID

The ID entered through Transactions>Allocations>Process Allocations
Last Updated

The date the calculation ID was last saved or calculated

Session ID

The session ID for the calculation
Session Date The session date for the calculation

Session Description

The session description for the calculation

Document Number

The document number for the allocation entry's starting or first document number

Default Period

The default period entered via Transactions>Allocations>Process Allocations (Last Month, Last Quarter, Last Year, or a Custom period)

  • Each entered allocation entry will default to this period.

Document/Effective Date

The document or effective date for the allocation entries

Document Description

The document description for the allocation entries

Allocation Code

The code added via Maintenance>Allocations>Allocation Codes

Method

The allocation method used for this code - Employee Headcount, Indirect Cost Rate, Labor Hours, Relative Accounting Balances, Table, Transaction Count, UDF Unit Measures, or Weighted Average Daily Balance.

Amounts Period

The amounts period entered via Transactions>Allocations>Process Allocations (Last Month, Last Quarter, Last Year, or a Custom period).

  • The Amounts Period value will default to whichever period selected as the Default Period.

Amounts From

The beginning of the date range defining the monetary amounts to be allocated for the designated allocation code

Amounts To

The end of the date range defining the monetary amounts to be allocated for the designated allocation code

What is the difference between the "Amounts" fields and the "Balances" fields when processing allocations?

The "Amounts" fields refer to the Pool account, and "Balances" refer to the Recipient accounts. If you're working with the Relative Account Balance allocation method, it will use the balance in the Recipient accounts within those dates you indicate, to dictate the percentages to be allocated.

 

As a result, the "Balances" fields only apply when using certain allocation methods. Employee Headcount, Indirect Cost Rate, Labor Hours, Relative Account Balances, Transaction Count, UDF Unit Measures, and Weighted Average Daily Balance.

Basis

The basis for calculating the amounts to be allocated, either by Actual or by Budget (actual amounts or budgeted amounts)

Balances Period

The balances period entered via Transactions>Allocations>Process Allocations (Last Month, Last Quarter, Last Year, or a Custom period)

  • This column only applies if one of the following allocation methods is used: Employee Headcount, Indirect Cost Rate, Labor Hours, Relative Account Balances, Transaction Count, UDF Unit Measures, or Weighted Average Daily Balance.

Balances From

The beginning of the date range defining the monetary amounts used to calculate the percentage allocation.

  • This column only applies if one of the following allocation methods is used: Employee Headcount, Indirect Cost Rate, Labor Hours, Relative Account Balances, Transaction Count, UDF Unit Measures, or Weighted Average Daily Balance.

Balances To

The end of the date range defining the monetary amounts used to calculate the percentage allocation.

  • This column only applies if one of the following allocation methods is used: Employee Headcount, Indirect Cost Rate, Labor Hours, Relative Account Balances, Transaction Count, UDF Unit Measures, or Weighted Average Daily Balance.

  • What is the difference between the "Amounts" fields and the "Balances" fields when processing allocations?

    The "Amounts" fields refer to the Pool account, and "Balances" refer to the Recipient accounts. For example, if you're working with the Relative Account Balance allocation method, it will use the balance in the Recipient accounts within those dates you indicate, to dictate the percentages to be allocated.

     

    As a result, the "Balances" fields only apply when using certain allocation methods. Employee Headcount, Indirect Cost Rate, Labor Hours, Relative Account Balances, Transaction Count, UDF Unit Measures, and Weighted Average Daily Balance.

Continue Calculation

Indicated by "Yes" or "No", depending on if the "Continue calculation if a selected allocation code yields no entries" check box was selected on the Processing Allocations form

Method Justification

Any justification entered on the "Method" tab of the allocation code's profile page

Notes

Any notes entered in the "Notes" tab of the allocation calculation

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.