Detail AR Ledger Report

To access this report, go to Reports > Accounts Payable > Detail AR Ledger

Use this report to print a list of invoices including the amount due. This is a detail style ledger that can print data in detail or summary. When the Summarize Amounts option is selected on the Options tab, the detail entry amounts for an invoice are netted together creating a summary amount due. However, when this option is not selected, the system prints each individual record for an invoice in detail. This report:

Assists in reconciling Accounts Receivable balances. It is also useful for audit purposes or for researching customer payment questions.
Additional items, columns, and filters are available if any user defined fields were created by the Administrator.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
Customer ID	The customer entered on the Transactions>Accounts Receivable>Invoices form.
Customer Name	The name assigned to the customer using the Maintenance>Customers form.
Status	The status of the customer ID-Active, Inactive, or Discontinued.
Class	This item is used to limit or sort a range of customer IDs. Assign it to different IDs so that they can be grouped together. The report shows the class-Financial Counseling or Budget Counseling, for example.
Type	This is used as a second-level sort for Class. Use it to limit or sort a range of customer IDs. For example, within the Class Financial Counseling, you might assign Types Bankruptcy, Debt Consolidation, or Refinancing. The report would show these types.
Original Invoice/Credit Number	The number assigned to the original invoice or credit. This allows the report to be sorted by invoice number so that all entries made to an invoice are together.
Document Number	The number assigned to the AR invoice, credit, or receipt.
Document Date	The invoice, credit, or receipt date entered on the Transactions> Invoices, Credits, or Receipts form.
Due Date	The due date entered on the Transactions> Invoices form.
Document Description	The description entered on the Transactions>Invoices, Credits, or Receipts forms.
Document Amount	For functional currency, the amount of the AR invoice, credit, or receipt, entered during transaction entry. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	The amount of the AR invoice, credit, or receipt, entered during transaction entry.
Credit Type	The credit type of Applied Credit, Prepayment, or On Account displays. This was selected on the Enter AR Credits and Enter AP Credits forms.
{Segment Name} Code	The actual account code associated with a transaction. The report prints the account code, such as, 201, 05, or 45001. The system displays one column for each code type, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each code type, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short.
{Segment Name} Group Code	The group code that was defined. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report prints one column for each group segment, such as Fund Group.
Effective Date	The line item effective date assigned during transaction entry.
Session ID	The session ID assigned to the batch of AR documents.
Session Date	The date of the session. The report prints the date entered on the Session form.
Session Description	The description entered on the Session form.
Transaction Source	The transaction type for the AR document, such as ARB, ARM, ARP, ARC, or ARS.
Entry Type	The entry type chosen during transaction entry-Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO.
Transaction Description	The description entered for the transaction line item.
Charges	For functional currency, the debit amount entered in the transaction entry table for the AR invoice, credit, or receipt (Transactions>Invoices, Credits, or Receipts).
Payments	For functional currency, the credit amount entered in the transaction entry table for the AR invoice, credit, or receipt. The system automatically processes the debit amount for revaluations. For non-functional currency, the Source Payments times the Exchange Rate.
Source Charges	The debit amount entered in the transaction entry table for the AR invoice, credit, or receipt (Transactions>Invoices, Credits, or Receipts). It follows the currency of the session.
Source Payments	The credit amount entered in the transaction entry table for the AR invoice, credit, or receipt. It follows the currency of the session.
Invoice/Credit Currency	The currency type, such as USD, MXN, or CAD, assigned to Accounts Receivable transaction lines.
Invoice/Credit Charges	The debit amount for the invoice in the currency that the invoice was originally booked in.
Invoice/Credit Payments	The credit amount for the invoice in the currency that the invoice was originally booked in.
Payment Method	The form of payment selected on the Transactions>Write Receipts form or Transactions>Receipts form.
{User Defined Field} - Customers	A customers type user defined field and its data. There will be a separate column for each field that was created by the Administrator.
{User Defined Field} - Transaction Documents	A transaction document type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.
{User Defined Field} - AR Invoices	An AR Invoice type user defined field and its data. There will be a separate column for each field.
{User Defined Field} - AR Invoice Detail	An AR Invoice Detail type user defined field and its data. There will be a separate column for each field.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.
Select "Subtotal Detail by Calendar Month" to subtotal the detail by a calendar month. This subtotal always calculates according to calendar month (1-31) not month end.

Use the Layout tab to change the font and page setup for a report.