Summary AR Ledger Report

To access this report, go to Reports > Accounts Payable > Summary AR Ledger

Use this report to print a list of invoices including the amount due. This is a summary style ledger that contains data from the detail ledgers and summarizes all entries for an AR invoice, credit, or receipt. The detail entry amounts for an invoice are netted together creating a summary amount due. This report:

Assists in reconciling Accounts Receivable balances. It is also useful for audit purposes or for researching customer payment questions.
Summarizes all entries within an invoice, while the Detail AR Ledger report prints each entry in detail.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
Class	This item is used to limit or sort a range of customer IDs. Assign it to different IDs so that they can be grouped together. The report shows the class-Financial Counseling or Budget Counseling, for example.
Type	This is used as a second-level sort for Class. Use it to limit or sort a range of customer IDs. For example, within the Class Financial Counseling, you might assign Types Bankruptcy, Debt Consolidation, or Refinancing. The report would show these types.
Customer ID	The customer selected on the Transactions>AR Invoices form.
Customer Name	The name assigned to the customer using the Maintenance>Customers form.
Status	The status of the customer ID-Active, Inactive, or Discontinued.
Invoice/Credit Number	The invoice or credit number entered during transaction entry.
Invoice/Credit Date	The invoice or credit date entered during transaction entry.
Due Date	The due date entered during transaction entry.
Invoice/Credit Description	The description entered during transaction entry.
Invoice/Credit Amount	For functional currency, the invoice or credit amount entered during transaction entry. For non-functional currency, the Invoice/Credit Source Amount times the Exchange Rate.
Invoice/Credit Source Amount	For non-functional currency, the invoice or credit amount entered during transaction entry.
Credit Type	The credit type of Applied Credit, Prepayment, or On Account displays. This was selected on the Enter AR Credits and Enter AP Credits forms.
{Segment Name} Code	The account code associated with the invoice. The report prints the account code, such as, 201, 05, or 45001. The system displays one column for each code type, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each code type, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short.
{Segment Name} Group Code	The group code that was defined. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report prints one column for each group segment, such as Fund Group.
Beginning Balance	The total functional amount of all transactions with an Effective Date before the Opening Balances date that was entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Current Balance	The total functional amount of all transactions with an Effective Date between the Opening Balances and Ending Balances dates that were entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Net Change	The difference between the Current Balance and the Beginning Balance.
Percent Increase (Decrease)	The percent increase or decrease between the Current Balance and the Beginning Balance.
Invoice/Credit Source Beginning Balance	The total source amount of all transactions with an Effective Date before the Opening Balances date that was entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Invoice/Credit Source Current Balance	The total source amount of all transactions with an Effective Date between the Opening Balances and Ending Balances dates that were entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Invoice/Credit Source Net Change	The difference between the Invoice/Credit Source Current Balance and the Invoice/Credit Source Beginning Balance.
Payment Method	The form of payment selected on the Receipt Writing form using Transactions>Write Receipts or AR Receipts form using Transactions> AR Receipts.
{User Defined Field} - Customers	A customers type user defined field and its data. There will be a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.
{User Defined Field} - Transaction Documents	A transaction document type user defined field and its data. There is a separate column for each field.
{User Defined Field} - AR Invoices	An AR Invoice type user defined field and its data. There will be a separate column for each field.
{User Defined Field} - AR Invoice Detail	An AR Invoice Detail type user defined field and its data. There will be a separate column for each field.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.