Normal Trial Balance Report

To access this report, go to Reports > General Ledger Analysis > Normal Trial Balance

Use this report to print a trial balance. It prints in a stair-step format: all the account codes are in one column, all the account titles in another column, and all the account short titles in yet another column if selected. Since a trial balance shows account balances at a specific point in time, it is useful as a quick reference or analytical tool.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Column

Description

{Segment Name} Code

The code assigned to the segment. The report prints the account code, such as 201, 05, or 45001. The system displays one column for each of these code types, such as Fund Code or GL Code.

{Segment Name} Title

The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.

{Segment Name} Short Title

The short title for the title above (15 characters or less). The system displays one column for each code types, such as Fund Short Title.

{Segment Name} Group Code

The group code assigned to the segment. The report prints the group code in the heading.

{Segment Name} Group Title

The title associated with the group code above. The report prints one column for each group segment.

{Segment Name} Group Short Title

The short title for the group title above (15 characters or less). The report shows one column for each group segment, such as Fund Group Short Title.

Account Code

The actual account code, plus the Group Code you selected on the Groups tab. The report prints the account code, such as 201, 05, or 45001. One column displays for each code type, such as Fund Code or GL Code.

Account Title (plus Group Code selected from Group Sets)

The title associated with each code above, plus the Group Title you selected on the Groups tab. The system prints one column for each code type, such as Fund Title or GL Title.

Account Short Title (plus Group Code selected from Group Sets)

The short title for the title above (15 characters or less), plus the Groups Short Title you selected on the Groups tab.
Designation Code The code used to determine how to generate default financial statements formats and totals for the 990 Worksheet and to group for dashboards. Examples of designation codes include: CCE (Cash and Equivalents), STI (Short-term Investments).
Designation Code Description The description for the designation code.

Debit Balance

The debit balance from transaction entry.

Credit Balance

The credit balance from transaction entry.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Unposted Transactions" to include unposted transaction sessions, except for sessions related to transaction sources .

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.