Asset Transfer Register Report

To access this report, go to Reports > Fixed Assets > Asset Transfer Register

Use this report to create a list of transferred depreciation, adjustments, and disposals. You can include the segment coding of the transferred entries if needed. These are depreciations, adjustments and disposals that have been transferred to the general ledger.

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column

Description

Asset ID The asset's assigned ID
Description The description of the asset
Status The status of the asset (Active, Inactive, or Discontinued)
Category The category the asset belongs to
Acquisition Code An optional designation code, used to represent how an asset was acquired
Location Code An optional designation code, used to represent the physical location of the asset
Responsibility Code An optional designation code, used to represent the group or person responsible for the asset
Valuation Code An optional designation code, used to represent the method used to determine the asset's value

Original Asset ID

The ID of the original asset

  • Original Asset ID fields can be used when you want to indicate an improvement to an existing asset, or to track assets that have been reclassified or moved to a different location. It is not a required field.

Depreciation/Disposal Type

The depreciation type

  • C for Calculated Depreciation

  • A for Adjusted Depreciation

  • D for Disposed Depreciation

  • R for Disposed Cost

Taxable

Indicates whether the asset is taxable or not

Distribution Code

The distribution code, based on the asset's type

Expenditure Account

The expenditure account, based on the asset's type

Accumulated Depreciation

The accumulated depreciation amount, based on the depreciation type

Cost/Basis

The cost or basis of the asset

Document Amount

The amount entered during transaction entry

(Segment Name) Code

The code assigned to a segment - such as 01, 201, or 11001.

The report prints one column for each segment - such as Fund Code, Grant Code, GL Code, or however the segment is named.

(Segment Name) Title

The title of the segment - such as "Operating Fund", "Housing", "Cash in Checking", etc.

(Segment Name) Short Title

A shortened version of the account title, no more than 15 characters. Examples include "Oper Fund", "Housing", "Cash"

Depreciation Date

This date is system generated, and is based on the calculation date and the Fiscal Year End date.

  • Ex: If your Fiscal Year End Date is 12/31/2021, the depreciation date is set for the end of every month.

Depreciation Expenditure

The expenditure amount for the depreciation, based on the depreciation type

Disposals

The monetary amounts that have been transferred according to the disposals

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.