Pre-Transfer Depreciation/Disposal Register

To access this report, go to Reports > Fixed Assets > Pre-Transfer Depreciation/Disposal Register

Use this report to see the transaction entries that will be generated prior to transferring. We recommend reviewing this report before transferring your depreciations and disposals - transferred entries cannot be undone and are immediately posted to your ledgers.

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column

Description

Transaction Source

The document's transaction source - in this report, all documents will list JVD as the transaction source

  • System-calculated depreciation, adjustments to depreciation, and disposals are all classified as Journal Voucher Depreciation/Disposal (JVD) entries

Session

The ID for the session

Session Date

The date of the session
Session Description The description of the session as entered on the Transfer to a Session form

Document Number

The beginning document number as entered on the Transfer to a Session form. It is the first document number used for the transaction entries generated
Document Date The date of the document as entered on the Transfer to a Session form

Document Description

The description of the document as entered on the Transfer to a Session form
Asset ID The asset's assigned ID
Depreciation/Disposal Type

The depreciation or disposal type. It can be one of the following:

  • C - Calculated Depreciation

  • A - Adjusted Depreciation

  • R - Disposed Cost

  • D- Disposed Depreciation

Depreciation Date

The effective date used to post the transactions to the general ledger.

  • This date is system generated - it is determined by the organization's depreciation frequency and fiscal year-end date

  • See Calculate Depreciation for more information on how MIP Modern determines depreciation dates

(Segment Name) Code

The code assigned to a segment - such as 01, 201, or 11001.

The report prints one column for each segment - such as Fund Code, Grant Code, GL Code, or however the segment is named

Taxable

Indicates whether the asset is taxable or not
Debit If the asset was added via Quick Entry (through either a Cash Disbursement or an AP Invoice), the debit amount entered in the Quick Entry form will display
Credit If the asset was added via Quick Entry (through either a Cash Disbursement or an AP Invoice), the credit amount entered in the Quick Entry form will display

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.