Aged Payables
The Aged Payables chart displays the unpaid amounts currently owed to creditors by your organization. Hover over a bar in the chart to view the exact amount. Select a bar to drill down into the corresponding aging range and access related GL code records and vendor details.
Details
Invoice Due Date From: The starting invoice due date for the aging period
Invoice Due Date Through: The ending invoice due date for the aging period
Invoice Count: The total number of invoices in the aging period
Credit Memo Count: The total number of credit memos in the aging period
Vendor Count: The total number of vendors with activity in the aging period
Codes
To search for a specific GL code, enter the code into the search box at the upper left corner of the grid. All the transactions that match will display in the grid. To view an individual code, select the GL Code from the grid.
GL Code: The ID associated with Expense types. Select a GL Code to view its details.
GL Title: The title assigned to the GL code
Balance: The actual balance for the line item
Aged Payables
At the bottom of the page, the system displays a snapshot of the aged payable totals for the selected aging period.
Current Total: The current total for the aging period
1-30, 31-60, 61-90, Over 90 Day(s) Total: The actual aged payable total for the aging period
Total Outstanding: The total outstanding amount for the aging period
View Details for a GL Code
Select a GL Code from the grid above to view details for a specific code.
Details
Invoice Due Date From: The starting invoice due date for the aging period
Invoice Due Date Through: The ending invoice due date for the aging period
Aging Period: The selected aging period
Invoice Count: The total number of invoices in the aging period
Credit Memo Count: The total number of credit memos in the aging period
Vendors
To search for a specific vendor, enter the vendor ID or name into the search box.
Vendor ID: The ID assigned to the vendor. Select a Vendor ID to view its details.
Vendor Name: The name assigned to the vendor
Balance: The payable balance for the selected aging period
Aged Payables - GL Code
At the bottom of the page, the system displays a snapshot of aged payables for the selected GL code.
Vendor Count: The total number of vendors for the selected GL code
Vendor Total: The total amount of aged payables for the selected GL code
View Details for a Vendor
Select a Vendor ID from the grid above to view details for a specific vendor.
Details
Invoice Due Date From: The starting invoice due date for the aging period
Invoice Due Date Through: The ending invoice due date for the aging period
Aging Period: The selected aging period
Invoice Count: The total number of invoices in the aging period
Credit Memo Count: The total number of credit memos in the aging period
Documents
To search for a specific document, enter the vendor ID, name, document number, or description into the search box.
ID: The ID assigned to the vendor
Name: The name assigned to the vendor
Document Number: The number assigned to the document. Select a Document Number to view the transactions entered for the document.
Description: The description of the document
Document Date: The date entered on the transaction document
Due Date: The payable amount due date
Amount: The amount incurred for the line item
Session ID: The session ID assigned to the batch of documents
Transaction Source: The transaction types which includes expense type GL codes
Posted By: The user who posted the document
Aged Payables - Vendor
At the bottom of the page, the system displays a snapshot of aged payables for the selected vendor.
Invoice Total: The total amount of the invoice
Credit Memo Total: The total amount of all credit transactions
Ending Balance: This balance is calculated by taking the invoice total and applying the current activity (Credit Memo Total).