Expense By Designation
The Expense By Designation chart breaks down your organization’s expenses by designation for the current fiscal year. Hover over a slice in the donut chart to view the amounts and percentages for a specific designation. Select a slice in the chart to drill down into the corresponding GL codes and totals. Use the Legend to filter the data that's displayed in the chart.
Details
Selected Designation: The selected GL code for an expense type account
Total Percent: The total percentage for the selected GL code for an expense type account
Fiscal Year Beginning Date: The first day of the fiscal year for which you're entering transactions
Transaction Date From: The start date of the month for the transaction
Transaction Date Through: The current date (the date you log in into the system)
Codes
To search for a specific GL code, enter the code into the search box at the upper left corner of the grid. All the transactions that match will display in the grid. To view an individual code, select the GL Code from the grid.
GL Code: The ID associated with the EXP account type. Select a GL Code to view its details.
GL Title: The title assigned to the GL code
Total: The total expenses incurred for the selected GL code
%: The percentage of expenses incurred for the GL code of the designation set. This percentage will be the same as the Details Total Percent.
Expense By Designation
At the bottom of the page, the system displays a snapshot of expense by designation.
Total (Selected): The total expenses incurred for all GL Codes associated with the selected designation
Total (Other): The total expenses incurred for other designations
Fiscal Year Total: The total expenses by designation in the fiscal year
View Details for a GL Code
Select a GL Code from the grid above to view details for a specific code.
Details
Selected Designation: The selected expense type GL code
Total Percent: The total percentage for the selected expense type GL code
Beginning Balance Date: The beginning date of an accounting period
Fiscal Year Beginning Date: The first day of the fiscal year for which you're entering transactions
Transaction Date From: The start date of the month for the transaction
Transaction Date Through: The current date (the date you log in to the system)
Documents
To search for a specific document, enter the document number or description into the search box.
Document Number: The number assigned to the transaction that contains the expense type GL codes for that designation code. Select a Document Number to view the transactions entered for the document.
Description: The description of the document
Document Date: The date entered on the transaction document
Amount: The amount incurred for the line item
Session ID: The session ID assigned to the batch of documents
Transaction Source: The transaction type which includes expense type GL codes
Posted By: The user who posted the document
Posted Date: The date the document was posted
Expense By Designation - GL Code
At the bottom of the page, the system displays a snapshot of expense by designation for the selected GL code.
Beginning Balance: The total balance at the beginning of an accounting period
Debit Total: The total amount of all debit transactions
Credit Total: The total amount of all credit transactions
Ending Balance: This balance is calculated by taking the Beginning Balance and applying the current activity (Debit Totals and Credit Totals).