Distribution Codes List Report

To access this report, go to Reports > Lists > Distribution Codes List

Use this report to obtain a list of distribution codes. These codes were entered using Maintenance > General Ledger > Distribution Codes.

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column	Description
Distribution Code	Distribution Codes are pre-defined assignments which allow you to specify, in advance, what funds, general ledger accounts, and other segments you want to use to allocate transaction amounts during transaction entry. The report shows the code's name, such as ALLOC, PROF, or RENT.
Status	The status of the code—Active, Inactive, or Discontinued. The report shows A, I, or D.
Distribution Description	A description of the distribution code. The report shows the code's description, such as Allocation, Professional Services, or Rent Expense.
Apply To	How you want the distribution codes applied—either to Accounting only (A), both Accounting and Payroll (B), or Payroll (P).
Entry Order	The order that the transactions were entered. This column allows you to have more control over the order the records print on the report.
{Segment Name} Code	The code assigned to the segment. The report shows a code, such as 01, 05, or 04. There is one column for each segment.
Units	The unit value assigned to a line item of the distribution code. The report shows a number, such as 0.00 or 2.00.
Amount	The monetary amount assigned to a line item of the distribution code. The report shows an amount, such as 0.00 or 23.62.
Percent	The percentage assigned to a line item of the distribution code. The report shows a percentage, such as 40.0000% or 6.0000%.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.