Grants List Report

To access this report, go to Reports > Lists > Grants List

Use this report to view information related to all grants. All grant information for each account code prints on one page.

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column	Description
Award Number	The grant award number assigned to the grant by the grantor.
Stage	The stage for the grant, such as Pre-award (PR), Post-award (PO), or Close-out (CL).
Project Director	The name of the person that is responsible for implementing the grant.
Grant Sponsor	The name of the entity issuing the grant.
Grantor ID	The ID assigned to the grant by the grantor.
Grant Official	The contact person that administers the business aspects of the grant.
Program Official	The grantor's representative with specialized knowledge in the area relating to the grant.
Grant Period Start Date	The start date of the grant period.
Grant Period End Date	The end date of the grant period.
Extended Date	The date beyond the grant period to which the grantor has agreed to extend.
Next Reporting Date	The next date that a performance report is due to the grantor.
Last Reporting Date	The last date that a performance report was submitted to the grantor.
Audit Required	Whether or not the grant requires that an independent audit be performed.
Notification Date	The date that your organization was informed you were being awarded the grant.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.