Offset Account Assignments List Report

To access this report, go to Reports > Lists > Offset Account Assignments List

Use this report to print a list of the transaction entry offset account assignments. Offset account assignments were set up using Maintenance > General Ledger > Offset Accounts.

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column

Description

Transaction Source

The transaction type assigned to the offset account assignment, such as APC, API, APM, ARB, ARC, ARM, ARP, CD, CR, IAM, or JV. If this item is selected, the report starts a new page fore each type. The report prints the transaction type in the heading of the report.

{Fund Segment Name} Entry Code

The code assigned to the Fund transaction entry account. This is only available if the organization has a fund segment. The report shows a code, such as 01 (Operating Fund) or 04 (State Fund).

{GL Segment Name} Entry Code

The code assigned to the General Ledger transaction entry account. The report shows a code, such as 20000 or 51001.

{Fund Segment Name} Offset Code

The code assigned to the Fund automatic offset account. This is only available if the organization has a fund segment. The report shows a code, such as 05 (Federal Fund) or 04 (State Fund).

{GL Segment Name} Offset Code

The code assigned to the General Ledger automatic offset account. The report shows a code, such as 12001 (Investments) or 11001 (Cash in Checking).

{Fund Segment Name} Entry Interfund

The entry interfund code assigned to the Fund segment for the transaction entry fund. This is only available if the organization has a fund segment. The report shows an account number, such as 24001 or 14001.

{Fund Segment Name} Offset Interfund

The offset interfund code assigned to the Fund segment for the offset entry fund. This is only available if the organization has a fund segment. The report shows an account number, such as 24001 or 14001.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.