Void Checks - Transaction Entry
Use this form to create, review, update, or delete voided check transactions in the current session.
Sessions Queue Toggle
These two selection are available to toggle between as you work in the Void Checks Transaction Entry form.
Posted Checks & Vouchers: This is the initial screen that displays in the Void Checks Transaction Entry form.
Reverse Invoices: This screen displays after selecting available posted checks and vouchers in the Posted Checks & Vouchers table, then selecting Next.
Session Information
The session information section of the form includes the following information.
Session Name: The session name
Session Date: The session date
Session Description: The session description
Session Status: The session status: Batch to Suspend or Batch to Post
Session Total: The session total dollar amount
Note: To modify session information, select the session name in the title bar to make edits.
Posted Checks & Vouchers
The Posted Checks & Vouchers table lists the number of records available for the Void Checks session.
Document: The document number
GL Code: The General Ledger code
Vendor ID: The vendor ID
Date: The check date
Amount: The check amount
EFT: Displays Yes for a voucher paid electronically using EFT for the AP module; otherwise, displays No.
Session ID: The session ID
Transaction Code Source: The transaction code source
Payee: The payee name
Invoices Available to Reverse
The Invoices Available to Reverse table lists the number of records available to reverse.
Note: Refer to the criteria listed to the right of the Void Checks Transaction Entry form.
Select All: Click to select all the invoices available to reverse.
Check #: The check number. The related invoice ID is listed below the check number. Select the check box to select the invoice to reverse.
Document Date: The document date
Description: The invoice information
Amount: The check amount
Invoices Not Available to Reverse
Note: Refer to the criteria restriction listed to the right of the Void Checks Session form.
The Invoices Not Available to Reverse table lists the number of records not available to reverse.
Check #: The check number. The reverse restriction is listed below the check number.
Document Date: The document date
Amount: The check amount
Void Check Count | Void Check Total | Reverse Invoice Total: Tracks the total number of voided checks selected with the total dollar amount.
Document Options
Cancel: Select to clear the Void Checks Transaction Entry form and return to the Void Checks - Sessions form.
Next /Finish - Select to progress through or complete the Void Check process. There are two variations of this button's functionality:
- Next - Progresses from the Posted Checks & Vouchers screen to the Reverse Invoices screen.
- Finish - Completes the Void Checks process in the Reverse Invoices screen.
Previous: Select to return to the Posted Checks & Vouchers screen from the Reverse Invoices screen.